Engagement Coordinator in Calgary

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

The Ministry of Energy and Minerals is responsible for sustaining the interests of Albertans through the stewardship and responsible development of energy and mineral resources and pore space systems. The Strategy and Market Access Division is responsible for leading the department’s strategic priorities such as market access, stakeholder engagement, strategic foresight, and economic analysis.

The Engagement and Partnerships Branch provides strategy and advice to the Minister, Deputy Minister, and the division’s Assistant Deputy Minister on internal and external stakeholder engagement opportunities. The branch builds and maintains networks across the energy ecosystem and supports policy leadership in methane management, advancing infrastructure partnerships, and supporting the Government of Alberta's participation in key negotiations with the federal government, other provinces, and industry.

The International Advocacy and Engagement unit leads Energy and Minerals’ strategic engagement with international and national stakeholders to advance and protect market access, investment confidence, and jurisdictional positioning. The team implements the delivery of international engagement through missions, major events, and strategic forums as key delivery mechanisms.

Role Responsibilities:

• Join the International Advocacy and Engagement team, Energy and Minerals, to help deliver high-profile initiatives that advance Alberta's energy and minerals interests through strategic domestic and international engagement.
• The Engagement Coordinator plays a key role in translating strategic engagement priorities into well-planned and professionally delivered missions, conferences, events, and stakeholder engagements.
• Reporting to the Manager, the position coordinates the operational planning and logistical delivery of Energy and Minerals domestic and international engagement initiatives.
• The coordinator works closely with branch colleagues, departmental partners, external organizations, and service providers to ensure activities are delivered efficiently and accurately.

The position requires strong organizational and communication skills, sound judgement, attention to detail, and the ability to manage multiple priorities in a fast-paced and changing environment. The successful candidate will anticipate operational requirements, identify and resolve issues, and maintain clear and reliable systems, records, and documentation.

Key responsibilities include:

• Track and report on global missions and major events, including potential Alberta participation, to support situational awareness advice to advance opportunities that support Energy and Minerals priorities.
• Coordinate the operational planning and logistical delivery of domestic and international missions, conferences, events, and other strategic engagement initiatives through strong and effective project coordination.
• Monitor deadlines, dependencies, approvals, and outstanding action items – escalating as required.
• Develop detailed itineraries and coordinate travel, accommodations, transportation, venues, registrations, meeting requirements, and related arrangements.
• Prepare and coordinate travel packages, contracts, procurement documentation, approvals, and other operational requirements.
• Coordinate mission and event materials, including briefing binders, agendas, correspondence, contact lists, and supporting documentation.
• Support post-engagement reporting, including trip summaries, action items, engagement records, expense documentation, and follow-up activities.
• Liaise with department teams, external organizations, vendors, venues, and partners to confirm arrangements and resolve operational issues.
• Use approved digital tools to improve efficiency in planning, scheduling, and document preparation.
• Identify opportunities to improve templates, processes, tools, and delivery practices, and support the implementation of continuous improvement initiatives.
• Support broader branch and division priorities as required.

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in-depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

Drive for Results: Manage competing priorities, take accountability for tasks, and deliver accurate and timely logistical outcomes that support branch and department objectives.

Systems Thinking: Consider interrelationships and emerging changes and identify and proactively address potential unintended consequences.

Agility: Proactively incorporate changes into processes and readily adapt to changing priorities.

Qualifications:

• University degree in a related field, plus a minimum of 2 years of related experience.
• Related experience or education may be considered as an equivalency on a one-for-one basis.

Required Experience:

• Experience coordinating events, conferences, executive engagements, and/or domestic and international missions.
• Project coordination or project management experience involving multiple partners, deliverables, and deadlines.
• Proficiency in MS 365 applications, including Outlook, Word, Excel, PowerPoint, and SharePoint.

Assets:

• Experience working in government, a public-sector environment, or another complex organization.
• Knowledge of government processes and procedures, particularly as related to travel policies, procurement, and finance.
• Experience preparing briefing materials, presentations, correspondence, and itineraries for senior leaders.
• Experience in using approved digital tools to improve workflow and operational efficiency.

This is a full-time position working 36.25 hours per week, 8:15 am – 4:30 pm, Monday to Friday. The position is based in AMEC Place, Calgary.

A cover letter outlining how your experience relates to the position and qualifications is required. A written assessment may be used as part of the screening/selection process. Successful candidates will be required to disclose any business or financial interests, including the ownership of shares or financial investments in the energy sector, to comply with the Department of Energy & Minerals’ Supplementary Code of Conduct.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer: Positive workplace culture and work-life balance.

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level. We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Jane McEwen at Jane.Mcewen@gov.ab.ca.