Facilities Manager in Oakville

Geotab is a global leader in IoT and connected transportation and certified Great Place to Work. We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities. Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets.

Geotab's open platform and Geotab Marketplace, offering hundreds of third-party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets. Processing billions of data points a day, Geotab leverages data analytics and machine learning to improve productivity, optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory changes.

We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Facilities Manager who will lead the Oakville Office Experience team and oversee the facilities, vendors, projects, and building operations that create a safe, efficient, and productive workplace. This role offers the opportunity to bring practical leadership and operational excellence to a high-impact headquarters environment while supporting a busy portfolio of projects. The initial six-month contract may be extended with the possibility of becoming permanent.

As a Facilities Manager your key area of responsibility will be leading the day-to-day operation and continuous improvement of Geotab's Oakville headquarters. You will lead the Office Experience team, including food and beverage, reception, maintenance, and administrative staff; manage vendor relationships and service delivery; oversee building systems and scheduled maintenance; and coordinate construction, renovation, workplace design, and space-planning projects. You will manage operational budgets, service levels, safety and security protocols, emergency preparedness, business continuity, and communications about facility status and initiatives.

To be successful in this role you will be a practical, accountable, and people-focused leader who can balance strategic planning with hands-on operational judgment. You will bring strong communication, mentoring, collaboration, and decision-making skills, along with the ability to manage competing priorities, budgets, vendors, incidents, and project milestones. This is an in-office role based at Oakville headquarters, with daily attendance expected and occasional after-hours work.

Responsibilities include:

• Oversee daily operations of the large office facility, ensuring operational excellence standards including safety, security, and business continuity protocols.
• Schedule and oversee routine checks on HVAC, plumbing, electrical systems, food service equipment, EV chargers, and elevators.
• Negotiate contracts with service providers and ensure they meet Service Level Agreements.
• Oversee construction and renovation projects using landlord-preferred vendors.
• Ensure the facility meets local building codes, fire safety regulations, and OSHA or equivalent standards.
• Manage the operational budget for repairs, maintenance, supplies, capital projects, and utilities.
• Partner with cross-functional teams and prepare monthly reports regarding building energy consumption, maintenance costs, and project timelines.

Qualifications:

• 5+ years of experience in facilities management or a similar role.
• Diploma or technical training in building operations/facility management.
• 5-8 years of progressive leadership experience in corporate management or related strategic roles.
• Experience managing facilities of 75,000+ square feet.
• Strong problem-solving and decision-making skills.
• Proven experience managing teams and developing staff.
• Strong vendor management and contract negotiation skills.
• Knowledge of trades/building systems, maintenance practices, construction, and safety regulations.
• Demonstrated project management capabilities.
• Strong budget management and financial acumen.
• Excellent communication and interpersonal skills.
• Knowledge of Ontario building code, Fire Code compliance, AODA, and environmental/energy regulations.
• Experience with workplace management systems and building automation technologies.

This posting is for an existing vacancy.

At Geotab, we have adopted a flexible hybrid working model in that we have systems, functions, programs and policies in place to support both in-person and virtual work. However, you are welcomed and encouraged to come into our beautiful, safe, clean offices as often as you like. The health and safety of employees are a top priority. We encourage work-life balance and keep the Geotab culture going strong with online social events, chat rooms and gatherings.

Geotab encourages applications from all qualified individuals. We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired.