HR Assistant (Contract Position) in Vancouver

Job Title: HR Assistant (Contract Position)

Reports To: HR Manager

Position Type: 6-Month Contract (16 to 20 hours per week)

Potential conversion to a permanent position, subject to performance and business review after 6 months.

Salary: $22-$25 per hour

About Fraser Academy

Fraser Academy (FA) is a premier independent school in Kitsilano, Vancouver, BC, dedicated to serving students in Gr. 1-12 with dyslexia and language-based learning differences. Mainstream education under-serves roughly 20% of the student population. We bridge that gap. Using research-based, learner-centric methods, we transform potential into 21st-century strengths, setting our students up for happy, successful, and independent lives. Discover more at www.fraseracademy.ca

Position Overview

The HR Assistant supports day-to-day office tasks and core administrative processes for our two-person HR department. Reporting directly to the HR Manager, this 6-month contract position provides operational support across recruitment, employee record management, general HR reporting, and basic payroll coordination.

Key Duties & Responsibilities

Recruitment Support

• Read through incoming resumes and highlight top candidates.
• Contact job applicants, schedule interviews, and organize meeting times for hiring teams.
• Send out application status updates, interview details, and standard email replies to candidates.
• Conduct initial screening phone interviews and summarize candidate feedback for the hiring manager.
• Run reference checks and track background check documents (such as Criminal Record Checks).
• Put together onboarding tasks and initial paperwork for new employees.

Payroll & Benefits Support

• Pull reports from BambooHR to support the payroll process.
• Check casual employees' timesheets, add up their hours, and help prepare payroll worksheets.
• Put together reports on years of service worked to help determine employee RRSP contribution eligibility.
• Send email reminders and invitations to staff to sign up for RRSPs and follow up as needed.
• Answer basic employee questions regarding insurance/benefits and follow up with providers or staff to resolve inquiries.
• Review leave requests in BambooHR and help fix any system errors or discrepancies.
• File and organize employee health insurance forms, benefit enrollments, and claim papers.

Digital Records & File Management

• Scan, label, and file incoming documentation, correspondence, insurance records and service canada letters into proper digital and physical folders.
• Keep employee personnel files, records, and documentation up-to-date while maintaining strict confidentiality.
• Perform general day-to-day administrative and filing support for the HR department.
• Draft and issue standard employment verification letters and routine HR correspondence.

HR Reports Support

• Assist in the preparation of presentation slides (PowerPoint or Google Slides) for staff meetings and HR updates.
• Help update current copies of school policies, staff handbooks, standard forms, and performance review documentation.
• Help complete wage and salary surveys, clean up data for HR reports, and prepare meeting summaries.
• Help gather numbers for monthly HR reports (like total staff count, vacation and sick leave usage).
• Answer general staff questions about where to find forms or basic HR information.

Qualifications & Skills

• Education: Enrolled in or completed a Degree program in Human Resources, Business Administration, Accounting, or a related field.
• Experience: 1+ years of administrative or office experience preferred, though entry-level candidates with relevant coursework are encouraged to apply.
• Technical Proficiency: Strong computer skills, including Microsoft Office (Word, Excel, PowerPoint). Familiarity with HR & Payroll software like BambooHR and ADP is an asset.
• Core Competencies: High attention to detail, strong organizational skills, clear verbal/written communication skills.
• Trustworthy: Proven ability to handle sensitive employee information with 100% confidentiality.

We are committed to building a diverse and inclusive workforce by encouraging applications from all qualified job seekers, including those from traditionally underrepresented communities.