At a Glance
- Tasks: Manage contracts from start to finish and ensure all documentation is spot on.
- Company: Join Fleetway, a leader in marine technical services with a supportive team culture.
- Benefits: Enjoy flexible hours, health plans, and career growth opportunities.
- Other info: Diversity and inclusion are at our core; we welcome all applicants!
- Why this job: Make an impact in a dynamic environment while developing your skills.
- Qualifications: 2-5 years in contract administration and strong organizational skills required.
The predicted salary is between 66888 - 81752 $ per year.
Fleetway is seeking an Intermediate Contracts Coordinator to support the administration and management of contracts throughout their lifecycle. This is an 18-month term position providing maternity leave coverage. Reporting to the Contracts Manager, this role plays an important part in ensuring contract documentation is complete, accurate, and maintained in accordance with company requirements.
Responsibilities
- Prepare, review, process, and administer contract documentation throughout the contract lifecycle.
- Maintain contract records, document repositories, and version control systems to ensure documentation is accurate, current, and readily accessible.
- Monitor contract compliance requirements and track contractual obligations, deliverables, and key milestones.
- Coordinate with internal stakeholders to collect, validate, and manage contract-related documentation.
- Identify documentation gaps or discrepancies and facilitate timely resolution.
- Process invoice receipting and support contract-related payment activities in accordance with established procedures.
- Verify supporting documentation and resolve discrepancies to ensure accurate and timely financial processing.
- Act as a primary point of contact for routine contract administration inquiries from internal stakeholders, suppliers, and project teams.
- Generate reports, maintain tracking tools, and monitor contract administration metrics.
- Identify opportunities to improve processes, strengthen documentation controls, and enhance contract management practices.
- Support audit readiness activities by ensuring contract files meet organizational and compliance requirements.
Qualifications
Education
- Diploma or degree in Business Administration, Legal Studies, Engineering Technology, or a related field.
Experience
- 2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.
- Experience managing documentation, records, and version control processes.
- Strong organizational skills with exceptional attention to detail.
- Experience working with multiple stakeholders and managing competing priorities.
- Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Strong written and verbal communication skills.
- Experience working in engineering, marine, defense, government, or project-based environments is considered an asset.
Diversity, Equity and Inclusion
Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive. We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce. If you require accommodations during the recruitment process, please let us know—we're happy to help.
About Us
Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions. We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
What We Offer:
- We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement.
- We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations.
- Flexible work hours (with core hours).
- We have Mental Health first aid trained staff in all offices.
- A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness.
- Ability to save for your future with our company matching RRSP program.
- 15-week maternity leave top-up program.
- Employee & Family Assistance Program.
- Annual health & wellness reimbursements.
- Business casual work environment, with casual Fridays.
- A slick company jacket that will definitely make you the envy of your friends.
Intermediate Contracts Coordinator in Dartmouth employer: Fleetway Inc.
Fleetway is an exceptional employer that prioritizes employee growth and well-being, offering regular development opportunities and direct support for professional certifications. With a commitment to diversity, equity, and inclusion, Fleetway fosters a collaborative work culture where every team member feels valued and empowered. Located in a vibrant community, employees enjoy flexible work hours, comprehensive health benefits, and a supportive environment that encourages innovation and teamwork.
