Accounts Payable Administrator in Kitchener

JOB DESCRIPTION

Position Title: Accounts Payable Administrator

Department: Accounts Payable

Position Reports to: Accounts Payable Supervisor

Position Summary:

The Accounts Payable Administrator is responsible for the timely processing of vendor invoices, matching and filing cheque copies and invoices, and is the main contact for assigned vendors.

Key Responsibilities:

• Process invoices for payment.
• Reconciliation of quantity and cost of product received.
• Resolve discrepancies related to the receiving of product.
• Entering cost adjustments and create debit notes as required by circumstances.
• Process expenses productively and accurately.
• Verify the correctness of supplier invoices in terms of amount, date, originating PO, discounts, taxes, etc.
• Properly maintain Vendor Files and Vendor Purchase Divisions in the system.
• Assist with Accounts Payable Auditing procedures as requested by Accounts Payable Supervisor.
• File paid invoices with copies of cheques attached.
• Communicate effectively with vendors and A/R departments.
• Process all US paid invoice as required.
• Collaborate effectively with all departments (Flanagan, Stop, and Roseland)
• Complete and keep up to date on all Health & Safety, Food Safety and Quality Assurance training pertinent to the role.
• Responsible for reporting any and all concerns related to the Health & Safety, safe handling and integrity of all items received, stored and distributed by Flanagan Foodservice.
• Adherence to all Health & Safety, Food Safety and WHMIS practices.
• Follow safe and efficient work procedures to meet customer requirements including maintaining a clean and safe environment

Required Qualifications:

• Grade 12 education.
• General understanding of accounting and bookkeeping practices.
• Good proficiency using MS Excel Spreadsheets.
• Strong Keyboarding skills.
• Detail oriented with a focus on accuracy.
• Good verbal and written communication skills and ability to converse in a professional manner.
• Ability to meet deadlines, and complete tasks efficiently and accurately.
• Ability to work independently and within a team.
• Strong problem solving skills.

Unique Requirements:

• Communicate effectively with vendors using patience and persistence to achieve satisfactory results.
• Manage large volumes of invoices for processing.
• Ability to sit for long periods.
• Repetitive movements.
• Must work in office on Thursdays (Cheque day)

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