At a Glance
- Tasks: Assist with clerical tasks, scheduling, and maintaining files in a dynamic office environment.
- Company: Join First Student, a leading transportation company with a family-oriented culture.
- Benefits: Earn $27/hr with flexible part-time hours and opportunities for growth.
- Other info: Great chance to develop professional skills in a supportive setting.
- Why this job: Be part of a team that impacts the lives of millions every day!
- Qualifications: Basic experience with Microsoft Office and strong organizational skills required.
The predicted salary is between 27 - 27 $ per hour.
The administrative assistant performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing/maintaining paper and electronic files, coding and processing of department invoices, providing information to callers, and updating various reports
Responsibilities
- Assist in other processes such as reconciliation, expense report preparation, invoicing, annual budget development/compilation, etc.
- Answers telephones and gives information to callers, takes messages, or transfers calls to the appropriate individuals.
- Sets up and maintains paper and electronic filing systems for records, correspondence, and other materials.
- Opens, reads, routes, and distributes incoming mail and other materials. Prepares answers to routine letters.
- Completes and routes forms in accordance with company procedures.
- Arranges conferences, meetings, and travel reservations for office personnel. Coordinates conferences and meetings.
- Administers department programs, projects, and/or processes.
- Orders and dispenses supplies.
- Makes copies of correspondence and other printed material.
- Supports recruiting efforts by posting positions internally and externally.
Qualifications
- Less than 2 years experience.
- Microsoft Office, Excel and Power Point skills.
- Good written and verbal communication skills.
- Excellent organizational and follow-up skills.
- Strong attention to detail.
- Ability to utilize office equipment such as fax machines, copiers, and phone systems; able to use computers for spreadsheet, word processing, database management, and other applications.
- Professional demeanor and confidence to work in an advanced corporate setting.
Compensation
First for a reason
At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day!
Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II.
Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.
Administrative Assistant in Ottawa employer: First Student, Inc.
First Student est un employeur exceptionnel qui valorise la sécurité et le bien-être des élèves tout en offrant un environnement de travail flexible et enrichissant à Sainte-Martine, QC. En tant que conducteur d'autobus scolaire à temps partiel, vous bénéficierez d'une formation complète, d'opportunités de croissance personnelle et professionnelle, ainsi que d'une culture d'équipe collaborative où chaque membre joue un rôle clé dans la vie des enfants. Rejoignez-nous pour faire une différence significative dans la communauté tout en profitant d'un emploi qui s'adapte à votre style de vie.
