Administrative Assistant - Junior in Edmonton

Job Description :

Our client in Edmonton is looking for a Junior Administrative Assistant!

Must Have Primary Skills :

• High school diploma or equivalent.Minimum 2 years of administrative experience.
• Strong proficiency in Microsoft Office, particularly Word and Excel.
• Experience with administrative support, document preparation, formatting, filing, and records management.
• Strong organizational and time-management skills, with the ability to prioritize high volumes of work under tight deadlines.
• Strong written and verbal communication skills, including preparing correspondence, memos, and written responses.
• High attention to detail and accuracy in data entry, document formatting, and record tracking.
• Ability to work independently, follow general instructions, take initiative, and follow through on assigned tasks.
• Must be able to work onsite five days per week in Edmonton, Alberta.

Nice To Have Secondary Skills :

• Experience in a government or public-sector administrative environment.
• Familiarity with government administrative policies, ministry procedures, and document style guides.
• Experience processing invoices, expense claims, or financial documents.
• Experience with records management systems and maintaining physical and electronic files.
• Familiarity with financial or government systems such as 1GX and ARTS.
• Knowledge of records retention, information management, and privacy requirements, including ATIA and POPA.
• Experience coordinating meetings, booking rooms, organizing events, and managing calendars.
• Experience handling inquiries, directing requests, and coordinating with internal departments and external stakeholders.Experience supporting executives, branch managers, or administrative teams.

Proven Experience In :

• Use ARTS to assign, track, monitor, and process Action Requests in accordance with ministry requirements.
• Maintain grant-related Action Requests and ensure timely follow-up.
• Respond to inquiries and direct requests to the appropriate departments or contacts.
• Draft written responses and correspondence based on general instructions.
• Prepare invoices for review and approval and process invoices through 1GX.
• Maintain accurate physical and electronic invoice, claim, and branch records.
• Organize and maintain branch files using government records management systems and standards.
• Proofread, format, and prepare Word documents, memos, and other administrative materials.
• Track records, requests, and activities using Excel.
• Copy, scan, fax, file, and manage physical and digital documents.
• Coordinate meetings, book rooms, and assist with event organization.
• Answer telephone calls and emails and provide administrative support to staff and stakeholders.
• Prioritize multiple tasks, monitor deadlines, and support branch operational priorities.
• Handle information appropriately in accordance with applicable privacy, security, and records management requirements.

Skills

• Operating Systems
  • Experience In at least 5 years of experience with/in office admin
• Databases
  • Experience In at least 5 years of experience with/in Database Administration

Industry experience required: Government