We are seeking an energetic, highly organized, and professional individual with a strong work ethic to join our team. This position provides administrative support to the firm's Managing Partner and Human Resources department, while acting as a key point of contact for clients, visitors, and external inquiries. The successful candidate will deliver a high level of confidential and complex administrative support, coordinate a range of day-to-day office and HR activities, and help ensure the firm operates efficiently and professionally.
What You'll Do:
Prepare engagement letters, employment agreements, HR documents, forms, presentations, and other related materials;
Maintain HR team calendars and coordinate meetings, interviews, events, agendas, reservations, and courier services;
Maintain organized HR filing systems and related records;
Support the recruitment process, including preparing job descriptions, posting advertisements, screening candidates, and assisting with hiring activities;
Support compliance with applicable federal, provincial, and local legislative requirements by reviewing legislation and assisting with adherence to requirements;
Respond to and support external HR-related inquiries and requests;
Manage general office organization, maintenance, supply inventory, and office equipment functionality, and coordinate IT and general building issues as required;
Provide occasional reception coverage by greeting and assisting clients, visitors, and couriers, and managing incoming calls, emails, and general inquiries as required;
Support internal HR initiatives and firm events by assisting with research, spreadsheet preparation and maintenance, PowerPoint presentations, report writing, and related administrative coordination as required;
Assist the Managing Partner with special tasks and projects as needed (meeting coordination, insurance applications, document drafting, organizing reservations, etc);
Assist with accounts receivable reporting and payment processing;
Prepare and issue monthly firm invoices;
Perform other administrative duties as required from time to time.
What We're Looking For:
2-3 years previous experience in an administrative role;
Previous experience in a professional services firm desired;
Flexibility to work additional hours during certain periods of the year;
Exceptional written skills with the ability to prepare professional documents;
Strong ability in managing multiple tasks and deadlines;
An energetic, competent self-starter looking for continuous and varying challenges;
Ability to multitask and prioritize managing competing priorities and responsibilities at any one time;
High degree of computer competency using Word, Excel, PowerPoint, and Outlook;
Strong typing skills, 70+ WPM;
High technological competence and experience working with office equipment including printers, scanner, and postage machine;
Positive and willing attitude;
Valid driver's licence and vehicle are an asset;
The ability to pass a Criminal Record Check.
Why Join F.H. Black & Company CPA Inc.?
We offer a career that goes beyond traditional accounting roles, providing:
Competitive starting salary with ongoing salary review;
30 hour summer work weeks;
Extended vacation policy;
Flexible Menu of Benefits offering a selection of optional benefits, including two additional weeks of vacation, RSP contributions, clothing allowance, among other options;
An opportunity to work in an unconventional, forward thinking firm of professionals;
Opportunity for career development and advancement;
Corporate social events.
