At a Glance
- Tasks: Manage project documentation and support global teams with efficient data management.
- Company: Dynamic IT services company based in Montreal, fostering collaboration and innovation.
- Benefits: Competitive contract pay, flexible remote work, and opportunities for professional growth.
- Other info: Onsite collaboration 4 days a week with a supportive work environment.
- Why this job: Join a vibrant team and enhance your skills while making a real impact on global projects.
- Qualifications: 5+ years in Document Control, strong communication, and team leadership skills required.
The predicted salary is between 81000 - 99000 $ per year.
Location
Montreal, QC (Onsite 4 days/week)
Contract
12-month initial contract, with strong possibility of extension
Language Requirement
Bilingual – English & French (Spanish is an asset)
About the Role
We are seeking a highly organized Project Data Management (PDM) Coordinator / Document Controller to support global projects and studies within a central Project Delivery function.
Based in Montreal, you will deliver efficient, timely, and high-quality document management services across diverse teams, time zones, and geographies.
This is an excellent opportunity for a collaborative team player with strong stakeholder engagement skills, leadership ability, and a deep understanding of document control processes.
You will also contribute to project setup, contractor onboarding, process improvements, and continuous improvement initiatives.
- Document Control & Quality
- Ensure accurate, timely, and compliant control of all project documentation.
- Perform quality control and verification of deliverables from contractors and engineering service providers.
- Track, follow up and expedite pending deliverables and RFI documentation.
- Maintain and streamline document distribution matrices and access requests.
- Support project setup and handover planning activities.
- Stakeholder Engagement & Support
- Provide training and technical support to internal and external stakeholders.
- Conduct ongoing system training (In Eight, Share Point) for project teams.
- Participate in project coordination meetings and follow up on action items.
- Role-model strong stakeholder responsiveness within 24 hours.
- Onboard, coach, and support junior Document Controllers.
- Oversee team workload and report progress to the PDM Lead.
- Conduct fortnightly contractor check-ins and monthly CDS reviews.
- Produce and distribute weekly expediting and status reports.
- Manage reporting, data cleansing, and documentation updates with the PDM Lead.
- Identify opportunities for process improvement and support CI initiatives.
- Collaborate with project peers through regular face-to-face engagement.
What You Bring
- Minimum
5 years of experience in Document Control on large-scale projects.
- Experience supervising or mentoring small to medium document control teams.
- Strong understanding of Document Control systems, processes, and project lifecycle management.
- Previous experience with project setup, contractor onboarding, close-out & handover.
- Proven ability to manage suppliers, contractors, and vendor documentation.
- Excellent communication, collaboration, and stakeholder engagement skills.
- Ability to excel in a fast-paced environment and manage multiple priorities.
- Proficiency in
Share Point, In Eight, and MS Office .
- Nice to Have
- Document Control experience across full project lifecycle (from study to handover).
- Experience working onsite or supporting site-based project teams.
- Familiarity with In Eight Document and advanced Share Point functionalities.
- Work Arrangement
Full-time, 40 hours per week .
- Minimum
- 4 days in office for collaboration with project teams;
1 day remote flexibility.
- Seniority level
- Mid-Senior level
- Employment type
- Contract
- Job function
- Accounting/Auditing and Finance
- Industries
- IT Services and IT Consulting
- #J-18808-Ljbffr
Project Controller in Montréal employer: ExcelGens, Inc.
As a Procurement Manager at our company, you will thrive in a dynamic and collaborative work environment that values innovation and strategic thinking. We offer competitive benefits, a strong focus on employee development, and opportunities for growth within the organization, all while being part of a vibrant community in a prime location. Join us to make a meaningful impact in the electronics industry and advance your career in a supportive atmosphere.
