Project Coordinator

Do you enjoy delivering exceptional project administration on dynamic and exciting projects?

If so, Westlab needs a motivated Project Coordinator, like YOU, to join our tight-knit Surrey team!

A BOUT US

Westlabs mission is to enable discovery. By providing trusted, forward-thinking solutions to the scientific community, we empower researchers and institutions to achieve breakthrough results. Our team is known for being proactive, innovative, and solutions-focused, always looking ahead to better support the field of science.

With industry-leading laboratory design, equipment, and services, Westlab has built a reputation for delivering high-quality, future-proofed, and innovative solutions. Every day, we are driven by the vision of creating a world where scientific discoveries flourish.

YOUR KEY RESPONSIBILITIES

• Project Oversight: Support Project Managers with all aspects of project administration from order processing to completion, helping ensure deadlines, budgets, and quality standards are met.
• Job Cost Management: Prepare job costing sheets, monitor expenses, and assist in maintaining GP forecasts to ensure project profitability.
• Site Verification: Coordinate and conduct occasional site visits (up to 10% travel to sites across Canada) to confirm project readiness and support installations.
• Supplier & Vendor Coordination: Confirm materials, manage PO creation, track deliveries, and ensure supplier relationships are optimized.
• Project Tracking: Monitor critical tasks, milestones, and deliver weekly progress reports to management.
• Client & Internal Communication: Keep teams and clients updated, proactively resolve issues, and ensure smooth installations and deficiency closeouts.
• Safety & Compliance: Complete site safety paperwork and coordinate training as required while keeping up with relevant legislation and regulations.
• Cross-Functional Collaboration: Partner with the Spaces Sales, Procurement, Development and the Finance Team to streamline operations, add value and estimating tasks.
• Process Optimization & Improvement: Identify opportunities to enhance workflows and project efficiency.
  

YOUR BACKGROUND & QUALIFICATIONS

• 2–3 years of experience supporting projects as a Project Administrator or Project Coordinator in the construction or design-build industry.
• Proficient with LabBuild, Smartsheet or similar, Gantt Charts, AutoCAD, Revit, and Microsoft 365 tools for project planning, scheduling, collaboration, and data management.
• Understanding of WorkSafe and safety regulations for job sites.
• A proactive, detail-oriented mindset and ability to thrive on dynamic, high-pressure projects.
• A humble but hungry attitude—willing to learn, collaborate, and take initiative.
• Strong communication, interpersonal, problem-solving, and organizational skills.

NICE-TO-HAVES

• Experience in laboratory, scientific, or logistics industries.
• Previous project coordination experience in the building/fit-out industry.
• Ability to read and interpret CAD drawings and shop specifications.

OUR CORE VALUES

• Humility – Enables win-win relationships and celebrates success as a team.
• Creative – Think differently, take action, and find new ways to solve problems.
• Driven – Gets things done, takes initiative, and achieves goals.
• Ownership – Solutions-minded; bring two solutions for every problem, no disappointments.

WHATS IN IT FOR YOU?

Its a priority to take care of our team and reward them for their contributions. As part of our dedicated, growing, and dynamic team, you can expect:

• Competitive salary of $60k – $65k to reward your hard work and contributions.
• Comprehensive benefits to prioritize you and your familys health.
• Opportunities for growth to make your career goals a reality.
• A positive, fun, and collaborative work environment dedicated to health and safety.
• Generous paid time-off, starting with 10 vacation days to take care of you.
• Team events, staff lunches, and occasional treats to celebrate successes.