Facilities Coordinator in Halifax

We are currently looking for a Facilities Coordinator to join our Corporate Facilities team in a full-time position. Reporting to the Facilities Manager, you'll serve as a key point of coordination for workplace operations, vendor management, service requests, financial administration, and health and safety activities. Your work will help keep facilities running smoothly by supporting everything from workspace setups and contractor coordination to budget tracking and service delivery. This role offers an excellent opportunity to work across multiple areas of facilities management while building strong relationships with employees, vendors, and contractors.

If you thrive in a fast-paced environment, enjoy managing multiple priorities, and take pride in delivering exceptional customer service, you'll have the opportunity to make a meaningful impact on the employee workplace experience.

Key elements of this role include:

• Coordinate day-to-day facilities activities to support efficient workplace operations and a positive employee experience.
• Manage service requests through ServiceNow, ensuring timely response, follow-up, and resolution in accordance with established service standards.
• Support workstation setups, workspace modifications, and meeting or event space preparations as required.
• Coordinate vendors and contractors, including obtaining quotations, scheduling work, tracking progress, and maintaining effective communication.
• Support contractor safety programs by coordinating required documentation, safety requirements, and compliance activities.
• Process purchase order requests, track invoices, and support procurement-related activities to ensure accurate and timely financial administration.
• Assist with budget tracking, financial record maintenance, and reporting to support effective facilities management.
• Maintain administrative records and prepare reports that support operational decision-making and service delivery.
• Coordinate inspection schedules and monitor corrective actions to support workplace health, safety, and compliance requirements.
• Participate in health and safety initiatives and contribute to maintaining a safe, compliant, and well-managed workplace environment.

These skills will make you successful:

• 1-2 years of experience in facilities coordination, workplace operations, administrative support, or a related field.
• Experience coordinating vendors and contractors while managing multiple tasks and priorities.
• Knowledge of purchase order processes, invoice administration, budget tracking, and financial record management.
• Strong organizational and time-management skills with the ability to balance competing deadlines and responsibilities.
• Excellent customer service skills with a proactive and solutions-focused approach.
• Strong written and verbal communication skills, with the ability to build positive working relationships with employees, vendors, and contractors.
• Proficiency with Microsoft Office applications, particularly Excel, for reporting, tracking, and data management.
• Ability to maintain accurate records, prepare reports, and support operational processes with a high degree of attention to detail.
• Experience using facilities management or enterprise systems such as ServiceNow and Oracle is considered an asset.
• Knowledge of workplace health and safety principles and practices is considered an asset.

We understand that experience comes in many forms, and we’re dedicated to adding new perspectives to the team. So, if your experience is close to what we’ve listed above, please consider applying.

The perks of joining our team?

• Health & Wellbeing: A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, access to a free on-site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.
• Grow Your Career: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
• Community Engagement & Care: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching, volunteer programs, various committees and employee resource groups, and scholarships for children of employees.
• Competitive Compensation: Short-term incentive plan and a Defined Contribution Pension Plan.

Diversity, Equity & Inclusion at Emera: As one of Atlantic Canada’s largest publicly traded companies, we are ranked one of Canada’s Top 100 Employers, Top Employers for Young People and Top Diversity Employers. We know our success is driven by our dedicated teams and we strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community.

Applicants from these equity groups may self-identify through the online application process. We support candidates and employees with access and accommodation needs and encourage you to let us know when you require accommodation.

If you have any questions about this opportunity or if you are experiencing any technical difficulty with the application process, please email careers@nspower.ca.