Senior Administrative Assistant (Temporary)
Type: | Work From Home (Edmonton region) | Temporary | 1 to 2 months
About Our Client
Our client is a well-established Alberta organization that serves and supports a large professional membership. Its work is grounded in accountability, fairness and service to members and the public, and its teams take pride in getting the details right. The organization is in the middle of an important membership initiative and is looking for an experienced administrative professional to step in quickly and help keep things moving. This is a great opportunity for a capable senior administrator who enjoys hitting the ground running. You'll be working closely with a leader who sets a high bar and values someone who can anticipate needs, manage competing priorities and produce polished work with minimal direction. Your contribution will have a direct and visible impact on a key program area during a busy period.
Key Responsibilities
As the Senior Administrative Assistant, you will provide reliable, high-level administrative support to a program area, helping the team maintain momentum on a significant project while ensuring communications and day-to-day operations run smoothly.
Program Administration
Provide day-to-day administrative support to the membership program area, keeping work organized and deadlines on track. Coordinate schedules, meetings and follow-ups so the team can stay focused on project priorities. Maintain accurate records, files and tracking documents in line with the organization's standards and confidentiality requirements.
Communications and Document Preparation
Draft, edit and format memos, notices and correspondence that are clear, accurate and professional. Prepare advertisements and informative materials for members, ensuring content is consistent and easy to understand. Proofread documents carefully to make sure everything leaving the program area reflects well on the organization.
Project and Leadership Support
Support the program manager with gathering information and preparing materials as needed. Use sound judgement to prioritize work and flag issues early, helping the team meet its goals during a period of transition.
Qualifications
To succeed in this role, candidates should demonstrate:
Education & Experience:
Post-secondary education in office administration, business or a related field is an asset. 5+ years of experience in a senior administrative or executive support role. Experience working within a regulatory body, professional association or membership-based organization is strongly preferred.
Technical Skills:
Advanced proficiency in Microsoft Office 365, including Word, Outlook, Excel and Teams. Strong writing, editing and formatting skills for business correspondence and member communications. Comfort working independently in a remote environment using virtual collaboration tools.
Key Competencies:
Excellent attention to detail and a high standard of quality in every deliverable. Discretion and professionalism when handling confidential information. A proactive, adaptable approach with the ability to learn quickly and contribute from day one. Strong organizational and time management skills, with the ability to balance shifting priorities.
Additional Details:
This is a work from home role during set core hours of 8:00 a.m. – 4:30 p.m. Work equipment will be provided by the client. Candidates must be based in or near Edmonton to support equipment setup. Immediate availability is preferred.
Senior Administrative Assistant employer: ECL Group of Companies
Our client is a premier employer in the heavy civil construction sector, offering a dynamic work environment in Calgary, Alberta, where innovation and collaboration thrive. With a commitment to employee growth, they provide extensive training opportunities and foster a culture of inclusivity and teamwork, ensuring that every team member can contribute to and benefit from the company's success. The organization not only values competitive compensation and benefits but also emphasizes work-life balance, making it an ideal place for professionals seeking meaningful and rewarding careers.
