Purchasing Manager

The Purchasing Manager is responsible for the tactical procurement of commodities, supplies, equipment, and services to be used by the organization domestically and globally. The Purchasing Manager coordinates their efforts with warehouse and site supervisors to maintain the appropriate level of inventory. This individual will utilize expert knowledge to purchase goods and services at the most favorable price while simultaneously building and maintaining strategic relationships with key suppliers.

The Purchasing Manager coordinates activities involved with procuring goods and services, such as raw materials, equipment, tools, parts, supplies, and advertising. The Purchasing Manager reviews requisitions, confers with vendors to obtain product or service information, such as price, availability, and delivery schedule.

Qualifications And Experience

• Two-year College Business Diploma and/or Equivalent PMAC (Purchasing Management Association of Canada Courses).
• Minimum of 5 years in a Supply Chain Leadership role.

Key Attributes Technical Competencies

• Knowledge of accounting and budgetary practices and principles.
• Ability to quickly calculate discounts, interest, commissions, proportions, percentages, and volume.
• Advanced knowledge of Microsoft Office Suite and ability to learn and use Internal Software Programs.
• Knowledge of laws, ordinances, and regulations pertaining to corporate purchasing practices.

General Competencies

• Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Judgement & Decision Making: Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Oral Expression & Written Comprehension: Ability to display strong oral and written communication skills.
• Customer Service Orientation: Actively and continuously seeking ways to help personnel and clients.
• Independent Worker: Ability to work effectively in an independent fashion.
• Organization: Developing specific goals and plans to prioritize, organize, and accomplish one’s work.
• Establishing & Maintaining Interpersonal Relationships: Ability to develop and foster constructive and cooperative working relationships with others, maintaining them over time.
• Stress Tolerance: Dealing calmly and effectively with high stress situations.
• Coaching & Development of Others: Ability to identify the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.

Specific Duties And Responsibilities

• Responsible for all procurement and purchasing activities on assigned projects.
• Select products for purchase by testing, observing, or examining items.
• Estimate values according to knowledge of market price.
• Determine method of procurement, such as direct purchase or bid.
• Prepare purchase orders or bid requests, reviewing bid proposals and negotiating contracts within budgetary limitations and scope of authority.
• Maintain and ensure manual and computerized procurement records, such as items or services purchased, costs, delivery, product quality or performance, and inventories.
• Prepare RFI, RFQ, and RFP for the procurement process.
• Discuss defective or unacceptable goods or services with inspection or QA/QC personnel, users, vendors, and others to determine source of trouble and take corrective action.
• Support departments in preparations of estimates by contacting vendors for “budgetary pricing” for equipment and materials.
• Implement contracting strategies and contracts for construction and professional services, and other services in support of capital projects for clients.
• Responsible for support and guidance to engineering personnel, Project Managers, and Operations on formation, implementation, and administration of contract/subcontract procedures.
• Ensure that all contract administration procedures are followed and executed in a professional manner.
• Responsible for assisting and advising Project Managers with ongoing administration of our contracts with clients and for ensuring adherence to established contracts and procedures and requirements.
• Maintain records of business transactions and product inventories, reporting data to companies or government agencies as necessary.
• Organize and conduct strategic meetings and maintain minutes for contract/procurement discussions and company initiatives.
• Manage and supervise direct reports, providing guidance, feedback, and assistance as necessary.