Senior Administrative Assistant in Toronto

Who We Are

Doane Grant Thornton is a large and growing professional services firm that feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients, and the communities where we work and live.

As a Senior Administrative Assistant your responsibilities will include:

• Ability to be proactive in managing workflow and tasks associated with the day-to-day needs of partners, practitioners, and clients.
• Working independently and within a team environment to support the External Client Services team within the Business Unit, Office and/or Service line to produce high quality client deliverables.
• Entering and maintaining client data using Microsoft Dynamics 365 software, creating jobs in D365, rolling forward of jobs/files, and archiving as appropriate for the engagement.
• General administrative duties including answering and transferring incoming calls, filing, photocopying, scanning, e-faxing, mailing, and couriers.
• Preparing and editing correspondence, reports, proposals, and other documents.
• Providing billing support using Doane Grant Thornton's systems and in accordance with the terms of the engagement including preparing invoices to clients, as well as following up on AR when appropriate.
• Scanning documents and embedding in electronic file, sending and receiving documents electronically to clients through various secure file transfer platforms, ensuring confidentiality of sensitive information.
• Managing communications, expense administration, and travel arrangements on behalf of team leadership.
• Supporting the Firm's professional image and culture by demonstrating professional behaviour and building positive professional relationships.
• Other duties as required.

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others' shoes before taking action. Just imagine being part of a team that puts "we before me", where flexAbility is a mindset, and where you trust your colleagues to have your back.

At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see, and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are.

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be a Senior Administrative Assistant? Here are a few more boxes we’re hoping you can tick:

• Minimum of 3 to 5 years' experience within a professional services environment or similar industry.
• Advanced strong knowledge of and experience working with MS Word, Excel, and PowerPoint.
• Knowledge of CaseWare (and/or Keystone), experience in financial statement processing and experience with TaxPrep software or other similar programs would be an asset.
• Excellent verbal and written communication skills.
• Solid business acumen with strong interpersonal skills and demonstrated ability to build positive professional relationships.
• Excellent organizational and time management skills, with the ability to manage competing priorities and work under pressure with multiple deadlines.
• Strong attention to detail and consistent production of high quality work.
• Ability to work effectively within tight timelines on simultaneous projects.
• Availability to work overtime as required during peak business times.
• Exceptional client service mindset with ability to de-escalate potentially difficult situations.

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues, and our communities. That’s our purpose.

At Doane Grant Thornton, we believe compensation should reflect more than just market data - it should reflect you. Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors - your background, your skills, and how your contributions align with internal equity. To help start the conversation, the current salary range for this role is $54,000 to $70,800 in Toronto, ON. If the role is available in other locations, the range may differ to reflect local market factors.

This role is required to be in-office 5 days per week.

Doane Grant Thornton is committed to employment equity, human rights, and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.