At a Glance
- Tasks: Manage workflow, support clients, and produce high-quality deliverables in a dynamic environment.
- Company: Join a friendly, community-focused professional services firm with 3000 employees across Canada.
- Benefits: Competitive salary, supportive culture, and opportunities for personal and professional growth.
- Other info: Work in-office 5 days a week and enjoy a vibrant workplace culture.
- Why this job: Be part of a team that values collaboration and puts 'we before me'.
- Qualifications: 3-5 years in a professional setting, strong MS Office skills, and excellent communication abilities.
The predicted salary is between 49500 - 70800 $ per year.
Who we are
Doane Grant Thornton is a large and growing professional services firm that feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients, and the communities where we work and live.
As a Senior Administrative Assistant your responsibilities will include:
- Ability to be proactive in managing workflow and tasks associated with the day-to-day needs of partners, practitioners, and clients.
- Working independently and within a team environment to support the External Client Services team within the Business Unit, Office and/or Service line to produce high quality client deliverables.
- Entering and maintaining client data using Microsoft Dynamics 365 software, creating jobs in D365, rolling forward of jobs/files, and archiving as appropriate for the engagement.
- General administrative duties including answering and transferring incoming calls, filing, photocopying, scanning, e-faxing, mailing, and couriers.
- Preparing and editing correspondence, reports, proposals, and other documents.
- Providing billing support using Doane Grant Thornton's systems and in accordance with the terms of the engagement including preparing invoices to clients, as well as following up on AR when appropriate.
- Scanning documents and embedding in electronic files, sending and receiving documents electronically to clients through various secure file transfer platforms, ensuring confidentiality of sensitive information.
- Managing communications, expense administration, and travel arrangements on behalf of team leadership.
- Supporting the Firm's professional image and culture by demonstrating professional behaviour and building positive professional relationships.
- Other duties as required.
Qualifications:
- Minimum of 3 to 5 years' experience within a professional services environment or similar industry.
- Advanced strong knowledge of and experience working with MS Word, Excel, and PowerPoint.
- Knowledge of CaseWare (and/or Keystone), experience in financial statement processing, and experience with TaxPrep software or other similar programs would be an asset.
- Excellent verbal and written communication skills.
- Solid business acumen with strong interpersonal skills and demonstrated ability to build positive professional relationships.
- Excellent organizational and time management skills, with the ability to manage competing priorities and work under pressure with multiple deadlines.
- Strong attention to detail and consistent production of high quality work.
- Ability to work effectively within tight timelines on simultaneous projects.
- Availability to work overtime as required during peak business times.
- Exceptional client service mindset with ability to de-escalate potentially difficult situations.
This role is required to be in-office 5 days per week.
Senior Administrative Assistant in Markham employer: Doane Grant Thornton LLP
At Doane Grant Thornton, we pride ourselves on being an exceptional employer that fosters a vibrant team culture and prioritizes professional growth. As a Senior Domestic Tax Manager, you will not only engage with diverse clients across Southern Ontario but also benefit from our commitment to innovation and community involvement, ensuring a rewarding and impactful career path in tax management.
