Support DIALOG's Ottawa studio through client services, administrative coordination, and Microsoft Office expertise while managing competing priorities professionally.
As Client Services and Administrative Coordinator, you will support company leaders and studio operations while contributing to marketing and proposals. Your work includes calendar management, travel coordination, expense reporting, client contact, workspace coordination, and document production. You will also collaborate with People & Culture, Information Technology, marketing, business development, and external vendors.
Key Responsibilities:
- Manage calendars, travel, expenses, timesheets, and licensing administration
- Coordinate studio operations, workspaces, supplies, facilities, and security access
- Welcome employees, clients, and visitors professionally
- Plan meetings, events, hospitality services, and client functions
- Draft, edit, proofread, and format proposal materials
Requirements:
- Minimum three years' administrative or marketing support experience
- Intermediate to advanced Microsoft Office skills
- Adobe InDesign experience strongly preferred
- Excellent spoken and written communication skills
- Ability to obtain Security Clearance Level II
Bring organized client service, administrative coordination, proposal support, and communication skills to DIALOG's Ottawa studio.
Client Services Administrative Coordinator employer: DIALOG
DIALOG is an exceptional employer that fosters a collaborative and innovative work culture, making it an ideal place for Intermediate Electrical Engineers to thrive. With a strong emphasis on professional development, employees are encouraged to enhance their skills while working on impactful projects that shape vibrant communities. Located in a dynamic environment, DIALOG offers unique opportunities to engage with experienced professionals and contribute to sustainable design solutions.
