Coordinator, Professional Services Contracts in Quinte West

The Coordinator, Professional Services Contracts, manages and administers medium-risk professional services contracts. The incumbent manages contract-related risks, multiple contracts, and provides regular reports to supervisors and the Client Partners. The incumbent manages the contract cost, scope, and schedule. In addition, the incumbent monitors submissions and coordinates the review of consultant deliverables to confirm compliance with the contract. The incumbent also manages the Client-Partner relationship and consultant performance, documents key communications with consultants, and keeps Client-Partner project managers apprised of contract risks and status.

KEY AND PERIODIC ACTIVITIES

• Manage multiple contracts and competing priorities, as required
• Provide support to and coordinate work with other service lines (e.g. on pre-tender reviews)
• Manage risks associated with contracts
• Prepare estimates and negotiate costs for additional contract scope
• Ensure consultant deliverables comply with contract requirements (e.g. review invoices, statements of work, deliverables)
• Carry out quality assurance for contract work and write contract performance reviews
• Track and monitor schedule, including all milestone deliverables
• Manage the financial aspects of the contract and payment certification
• Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders
• Ensure quality standards are met, in line with corporate and Client-Partner expectations
• Visit construction sites, and coordinate construction-phase activities and performance with construction coordinators
• Ensure consultant work complies with health and safety, industrial security and environmental requirements
• Support and/or lead business development activities
• Other duties as assigned

SKILLS

• Best practices, methods, trends and legislation in professional services
• Estimation of fees for professional services
• Construction products and materials
• Procurement mechanisms, contract law and consultant bidding process
• Design process and typical deliverables (e.g. pre-design, schematic design, design development, construction documents)
• Project, contract and risk management principles
• Health and safety management

Formal Education and/or Certification(s) and Experience

• Minimum: college diploma in engineering, architecture or related field with four years’ relevant experience, or the equivalent
• Preferred: certification in applicable field (e.g. Certified Engineering Technologist)

Abilities

• Use applicable computer software and operating systems
• Apply project, contract and risk management techniques

DEVELOPMENT AND LEADERSHIP

Provides functional advice and guidance to employees and to Client-Partners.

WORKING CONDITIONS

Typical office environment with occasional travel. Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment.

Check out your benefits

Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary. Your package includes:

• Health and Wellness: 100% employer-paid annual sick leave, and health and dental premiums; $400 wellness allowance to help cover expenses such as a gym membership; $2,500 for mental health services on top of regular $2,500 paramedical coverage; Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans.
• Home and Family: life, accidental-death, and short-term disability insurance; enhanced inConfidence employee and family assistance program; maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks; flexible workplace options, including $400 allowance every two years, to support working from home.
• Leave and Retirement: public-service pension; comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage.