We are currently requesting resumes for the following position: Project Administrator
Resume Due Date:Friday, August 01, 2025 (5:00PM EST)
Job ID: 935-003
Number of Vacancies: 1
Level: Intermediate / Senior
Hours of work:40 Hours per week
Location: 90 Eglinton Ave East, Toronto
Work Mode: On Site/ Hybrid
Job Overview
Meeting Coordination & Documentation
- Facilitate 20+ internal project status meetings.
- Prepare and distribute detailed meeting minutes.
- Track action items and ensure follow-through.
Client Reporting
- Prepare and submit monthly progress reports to 5 key clients.
- Ensure reports are accurate, consistent, and timely.
Action Item Management
- Track and follow up on internal and external meeting action items.
- Escalate missed or at-risk deadlines to senior management.
Schedule Coordination
- Act as liaison between schedulers and project managers.
- Ensure schedule data is accurate and aligns with contractual requirements.
Governance Support
- Maintain logs of decisions, risks, and deliverables.
- Assist with gate review packages and project close-out documentation.
Process Improvement
- Identify bottlenecks in reporting and coordination.
- Recommend and implement efficiency improvements.
Key Skills & Competencies Required
- Project Coordination: Strong organizational skills to manage multiple meetings, schedules, and stakeholders.
- Communication: Clear written and verbal communication for reporting, meeting minutes, and stakeholder updates.
- Stakeholder Management: Ability to liaise across teams and escalate issues appropriately.
- Documentation & Reporting: Experience with progress reports, governance logs, and project documentation.
- Attention to Detail: Accuracy in tracking action items, schedules, and deliverables.
- Process Improvement: Analytical mindset to identify inefficiencies and propose solutions.
Tools Likely Used
MS Office Suite, SharePoint, MS Project, or similar tools.
- Experience Level:5–10 yearsin project administration, PMO support
- Industry: experience in construction, engineering, utilities, or infrastructure project environments.
- Certifications (Preferred):
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OPEN: Project Administrator in Toronto employer: Cpus Engineering Staffing Solutions Inc.
Join a dynamic and innovative company that prioritizes employee growth and collaboration in a supportive hybrid work environment. As a Senior Manager in Engineering, you will not only lead a skilled team but also have access to ongoing professional development opportunities and a culture that values open communication and teamwork. Located in Ontario, this role offers the chance to make a meaningful impact on powerline safety initiatives while working alongside dedicated professionals committed to excellence in the electrical engineering field.
Contact Details:
Cpus Engineering Staffing Solutions Inc. Recruitment Team
