At a Glance
- Tasks: Coordinate executive meetings, manage calendars, and liaise with stakeholders.
- Company: Join a dynamic team at CPUS Engineering focused on equity and inclusion.
- Benefits: Competitive hourly rate of $41 and a supportive work environment.
- Other info: Inclusive workplace committed to diversity and professional growth.
- Why this job: Be the backbone of executive operations and make a real impact.
- Qualifications: 2-6 years of experience in senior-level administrative support required.
The predicted salary is between 26 - 96 $ per hour.
We are currently requesting resumes for the following position: Executive Administrative Assistant.
Resume Due Date: Thursday, October 1st, 2026 (5:00PM EST)
Job ID: 26-096
Number of Vacancies: 1
Level: Band K
Duration: 12 months
Hours of work: 40 hrs per week
Location: CHQ, 1908 Colonel Sam Dr, Oshawa, ON
Work Mode: 100% onsite
Hourly Rate: $41
Job Overview
- Coordinate executive meetings, conferences, travel, and accommodations, including agendas, minutes, briefing packages, attendance, audiovisual needs, and required approvals.
- Manage the Vice-President’s calendar, priorities, correspondence, calls, visitors, follow-up logs, and access to ensure effective use of executive time.
- Act as a liaison among the Vice-President, staff, senior management, Board and Executive Office, external stakeholders, and corporate groups; coordinate approvals, administrative reports, purchasing, workspace, and related services.
Qualifications
- 2-6 years of experience providing senior-level executive administrative or secretarial support in a complex, fast-paced organization.
- Demonstrated ability to manage confidential correspondence, records, reports, approval documents, and sensitive labour-relations or corporate information.
- Strong organizational and time-management skills, including calendar management, prioritization, coordinating multiple deadlines, and tracking follow-up actions.
- Excellent written and verbal communication skills, with the judgment and professionalism to liaise effectively with senior leaders, Board-level stakeholders, staff, and external contacts.
Our client is dedicated to promoting employment equity and encourages applications from equity-seeking communities including but not limited to: Indigenous Peoples, racialized individuals, persons with disabilities, and women. Our client aims to build a diverse team that reflects the communities it serves, enhancing its ability to meet their needs. We are committed to an inclusive and accessible work environment and invite all qualified individuals to apply, offering accommodations during the application, interview, and onboarding process as needed. This effort supports our client’s long-term strategy for equity, diversity, and inclusion.
CPUS Engineering employs artificial intelligence (AI) tools as part of its recruitment process to enhance efficiency and consistency. These tools may assist with activities such as application screening, candidate evaluation, and summarization of interview feedback. AI-generated outputs are intended to supplement, not replace, human judgment. All final hiring decisions are made by qualified human decision-makers who exercise professional discretion in reviewing and assessing candidate information alongside any AI-generated insights. CPUS Engineering ensures that the use of AI in recruitment complies with all applicable employment laws, human rights legislation, and privacy regulations. The organization is committed to maintaining fairness, transparency, and non-discrimination throughout the hiring process.
Executive Administrative Assistant in Oshawa employer: Cpus Engineering Staffing Solutions Inc.
Join a dynamic and innovative company that prioritizes employee growth and collaboration in a supportive hybrid work environment. As a Senior Manager in Engineering, you will not only lead a skilled team but also have access to ongoing professional development opportunities and a culture that values open communication and teamwork. Located in Ontario, this role offers the chance to make a meaningful impact on powerline safety initiatives while working alongside dedicated professionals committed to excellence in the electrical engineering field.
Contact Details:
Cpus Engineering Staffing Solutions Inc. Recruitment Team
