Coordinator, Events Management in Edmonton

Come work with us! Are you a self-starter, flexible and adaptable with great time management and organizational skills? Are you an experienced Event Planning professional who can ensure that events go off without a hitch? If so, keep reading!

Reporting to the Manager, Events Management, the Coordinator, Events Management is responsible for ensuring the quality, consistency, and adherence to process for CPA Alberta’s events portfolio, across a variety of delivery formats (in person, virtual, and hybrid). They will also lead or support some of the organization’s events. To do so, the Coordinator will research, plan, and work collaboratively with Events Management team members and others across the organization to execute these events to a professional standard. They will also serve as contact and liaise with internal and external stakeholders by anticipating challenges, offering solutions that reflect industry best practices/trends and implementing changes accordingly. The Coordinator may occasionally direct or guide the work of staff members acting in a support or volunteer role.

What you bring:

• Minimum of seven years’ experience preferred, or five years’ experience and a related post-secondary degree/diploma/certification
• Hybrid and Virtual Event Certificate and Virtual Event Meeting Management Certificate
• Strong knowledge of CPA Alberta events and event processes is an asset
• Proficiency with MS Office (Excel, Outlook, Word, PowerPoint, Teams)
• Experience with online platforms such as Zoom, Teams, and Eventbrite
• Comfortable hosting online events and managing online event platforms
• Exceptional customer service orientation
• Proven ability to effectively prioritize, execute tasks, and meet deadlines with a sense of urgency
• Ability to develop and maintain strong professional relationships
• Strong listening, interpersonal, written and oral communication skills
• Process oriented with strong attention to detail

What you will be doing:

• Takes the lead role for assigned events by developing the critical path, coordinating planning meetings, and ensuring follow-through of tasks to provide an exceptional experience for all guests
• Review and, where necessary, amend logistical work to ensure consistency and adherence to processes
• Coordinate logistical aspects related to in-person events, which may include: venue sourcing, selection, set-up and flow of traffic; ticket and table assignment; online registration and reporting; menu research or selection and organizing food tastings; vendor sourcing, relationship development and onsite management (audio visual partners, suppliers, voice actors, entertainers, etc.); and direct or guide the work of staff acting in a support or volunteer role
• Coordinate hybrid or virtual event production, which may include: platform research, sourcing and selection; platform set-up and coordinating or inputting relevant information; broadcasting; working with speakers; rehearsals and dry-runs support; development of production schedules
• Collaborating and working closely with other internal departments or vendors to conceptualize and create materials or products for events
• Tracking invoicing and estimates to ensure compliance with budgets; travel plans (arrival/departure); hotel blocks/rooming lists; sourcing out event trends or planning venues site visits; packing materials; event reporting (attendance, costs, feedback)
• As well, there may occasionally be administrative tasks or requests that support CPA Alberta events and/or leadership or other important stakeholders

Why CPA Alberta:

CPA Alberta is the professional regulatory organization representing Alberta’s approximately 32,000 Chartered Professional Accountants (CPAs). Alberta’s CPAs are among the more than 220,000 Canadian CPAs who provide financial and management expertise across the country and around the world, at every level and in every sector. CPA Alberta’s legislated mandate is to protect the interest of the public, protect the integrity of the profession, promote and increase the competence of Alberta CPAs, and regulate the conduct of Alberta CPAs.

If you have competency in:

• Values & Ethics
• Organizational Awareness
• Communication
• Attention to Detail
• Problem Solving
• Service Orientation

Don’t meet every single requirement? If you’re excited about this role but your experience doesn’t align perfectly with every qualification shown, we encourage you to apply. You may be just the right candidate for this or other roles.

Working Specifications:

• This position is based out of our Edmonton office
• Fast-paced work environment
• Overtime is expected during event periods throughout the year, which often occur in the evenings or weekends
• Travel is required to various locations in the city for site-visits, meetings, and events both during and outside of core business hours
• Travel is required to Calgary, Red Deer, and other major centres in the province
• Where travel involves vehicle rental or the use of a personal vehicle, reimbursement applies

CPA Alberta thanks all applicants for their interest and advises that we will contact only those selected for an interview.

Equal Employment Opportunity Statement:

In its commitment to an equitable, diverse, and inclusive workforce, CPA Alberta welcomes applications from all qualified persons. We encourage members of equity groups (women, Black, Indigenous peoples, visible minorities, persons with disabilities, and LGBTQ2S+); and all those who may contribute to the further diversification of the organization to apply. Please notify us if you require accommodation at any time during the recruitment process.