Fleet Asset Coordinator in Midhurst

The Fleet Asset Co-ordinator is responsible for providing all corporate departments with high quality operational, technical guidance and vehicular support while ensuring the maintenance of vehicles and heavy equipment is completed as required. Coordination of fleet asset inventory activities and vehicle/heavy equipment maintenance processes while utilizing best practices to obtain the absolute highest value and quality products in accordance with the policies of the County and applicable legislation. Acting through a collaborative process involving directors, managers, supervisors, foreman, mechanics, vendors and provincial/federal agencies, the incumbent is responsible for developing, implementing and maintaining the systems required to manage all areas of the County’s corporate vehicle fleet operations, including acquisition, inventory and disposal. This position may be required to take business calls and provide service periodically outside normal business hours as per the Collective Agreement.

DUTIES AND RESPONSIBILITIES

• Complete and maintain vehicle preventative maintenance plans for corporate fleet and related equipment assets as assigned.
• Produce vehicle expense and mileage reports for clients across the corporation as required and provide analysis of data indicating anomalies and problem areas for management follow-up.
• Troubleshoot and make recommendations towards the development of the fleet management system to achieve efficiencies and enhance fleet operations.
• Act as first point of contact for vehicle and related equipment asset inquiries.
• Assist with vehicle or related equipment accident or incident investigations while maintaining confidentiality as appropriate.
• Monitor the completion of scheduled preventative maintenance and unplanned breakdown events for internal client departments.
• Provide assistance and user support to staff with regards to the fleet management system.
• Act as a liaison between departmental staff and external and internal contacts on operational issues.
• Process vehicle and related equipment asset disposals within the inventory system.
• Create purchase orders and procurement documents, monitor open transactions through to completion.
• Co-ordinate annual vehicle license plate renewals, replacements and annual emission testing with all County vehicles.
• Maintain Fuel Management System, including the issuance of fuel cards.
• Coordinate the process of fleet asset disposition as outlined in the Procurement Policy.
• Monitor, utilize and maintain the GPS/AVL vehicle tracking systems/telematics.
• Monitor customer service request system for new incidents.
• Provide guidance and training to students or administrative staff with regards to fleet asset assignments as required.
• Planning the maintenance and responding to breakdowns of emergency vehicles.
• Provide “on call” support after normal working hours in response to internal customer department breakdowns.
• Provide vehicles for Paramedic Service events.
• Audit driver’s daily inspection or Hours of Service log books and conduct training as required.
• Administer the Mitchell One system, telematics systems, and provide ongoing training and support.
• Establish, maintain, revise and update vehicle and related asset files/records in accordance with County policies.
• Utilize and reconcile County purchasing card(s) and create/receive purchase orders.
• Assist with or perform vehicle movements and deliveries as required.
• Liaise with vehicle repair vendors regarding repairs, warranty repairs and recalls.
• Promote Health and Safety issues with respect to vehicle and heavy equipment repair operations.
• Special projects and other duties as assigned.
• Comply with provincial and County occupational health and safety legislation, regulations, policies and procedures.
• Maintain confidentiality in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

EDUCATION, TECHNICAL SKILLS AND CERTIFICATION

• Completion of a two (2) year diploma in Fleet Management, Automotive Business or General Business program at a Community College.
• In-depth knowledge of heavy equipment fleet operations, heavy truck fleet operations and light vehicle operations.
• Strong working knowledge of vehicle mechanical, electrical and telematic systems.
• In-depth knowledge of the Ontario Highway Traffic Act, the Ontario Ambulance Act and the Ontario Provincial Land Ambulance & Emergency Response Vehicle Standards.
• Valid G class drivers license and access to a reliable vehicle.
• A valid F or DZ license, and/or a 310S, 310T, 421A mechanic background is considered an asset.
• Comprehensive computer skills.
• Ability to act independently with minimal supervision and as part of a team.
• Excellent written and oral communication skills.
• Excellent organizational and time management skills.
• Highly motivated with strong customer service skills.
• Ability to exercise discretion and maintain confidentiality.
• Capable of working well under pressure.
• Strong interpersonal and communication skills.
• Criminal records check that is less than six (6) months old at time of hire.

EXPERIENCE

• Minimum three (3) years’ experience in a related position.
• Experience driving various types of vehicles would be an asset.
• Experience working in a vehicle or equipment repair service position or related role is considered an asset.
• Experience using Mitchell 1 or other mechanic systems.
• Experience coordinating an emergency vehicle fleet would be an asset.
• Administrator experience operating a web-based fuel management system would be an asset.
• Experience investigating vehicle accidents and determining causes would be an asset.

EFFORT

• Mental and visual effort required when reading and preparing documents.
• Ability to lift/move heavy assets, up to 30 pounds in weight.

WORKING CONDITIONS

• May be exposed to dust, dirt, fumes, etc., while at a garage.
• Office environment with regular travel year-round within County and surrounding area.
• Will be required to inspect vehicles and equipment assets at working sites.
• May be exposed to various weather conditions and bio-hazardous material.

SALARY GRADE

$38.40 - $46.49

UNION

CUPE 5820.01

The County of Simcoe thanks all applicants for their interest in this opportunity, but please note that only those candidates selected for an interview will be contacted.

Personal information provided is collected under the authority of the Municipal Act (2001) and will be used to determine eligibility for employment.