Contract & Expediting Coordinator in Calgary

• Administer and monitorprocurement contracts and purchase orders.
• Ensure suppliers comply withcontractual terms, delivery schedules, and technical requirements.
• Track key contract milestonessuch as PO issuance, manufacturing progress, inspection, and shipment.
• Support contract amendments,change orders, and claims when necessary.

2. Expediting and Schedule Control

• Monitor supplier productionschedules and delivery timelines.
• Proactively follow up withsuppliers to ensure on-time delivery of equipment and materials.
• Identify potential delays andescalate risks to project and procurement management.
• Maintain accurate expeditingreports and status updates.
• Serve as the primary point ofcontact between the company and suppliers.
• Coordinate technical, commercial,and quality-related issues with vendors.
• Ensure timely submission ofvendor documentation (drawings, data sheets, manufacturing records, etc.).

4. Logistics and Delivery Coordination

• Coordinate with logistics teamsfor shipment and delivery arrangements.
• Track shipping status and ensurematerials arrive at project sites according to schedule.
• Support customs clearance andshipping documentation when required.

5. Reporting and Documentation

• Maintain procurement trackingsystems and supplier records.
• Prepare procurement andexpediting status reports for project teams.
• Ensure proper documentation andrecord management for contracts and procurement activities.

Qualifications

• Bachelor’s degree in Engineering,Supply Chain Management, Business Administration, or a related field.
• 3–8 years of experience inprocurement, contract administration, or supply chain within the oil &gas, energy, or EPC industry.
• Experience with equipmentprocurement and supplier management is preferred.
• Knowledge of procurement andcontract management processes.
• Familiarity with supplierperformance monitoring and delivery tracking.
• Experience with ERP systems suchas SAP or other procurement platforms.
• Ability to review technical andcommercial documentation.
• Strong communication andcoordination skills.
• Excellent organizational and timemanagement abilities.
• Ability to manage multiplesuppliers and project priorities.
• Strong problem-solving skills andattention to detail.
• Professional Englishcommunication skills (written and verbal).

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