At a Glance
- Tasks: Manage family calendars, coordinate travel, and handle personal affairs with discretion.
- Company: Private family office in Downtown Toronto offering a supportive environment.
- Benefits: Highly competitive compensation, autonomy, and a collaborative work culture.
- Other info: Onsite role with significant responsibility and opportunities for growth.
- Why this job: Join a trusted family and make a real difference in their daily lives.
- Qualifications: Experience as a Personal Assistant and exceptional organizational skills required.
The predicted salary is between 63000 - 77000 $ per year.
We are seeking an experienced Personal Assistant to provide dedicated one-on-one support to the principals of a private family office located in the Downtown area.
This is a fully onsite position supporting the family's personal affairs exclusively, with a separate individual responsible for the corporate side of the business.
The successful candidate will be a highly organized, proactive professional who thrives in a fast-paced environment, exercises exceptional discretion, and enjoys anticipating needs before they arise.
This role requires someone who can seamlessly manage multiple priorities while providing a high level of personalized support to the family.
Key Responsibilities
- Manage complex family calendars, ensuring schedules remain organized and conflicts are proactively resolved.
- Coordinate domestic and international travel, including flights, hotels, transportation, visas, itineraries, and activities.
- Schedule medical appointments and maintain ongoing reminders for family members.
- Register children for extracurricular activities and coordinate with schools regarding absences and scheduling.
- Maintain family records, ensuring important documents remain current and organized.
- Pay household bills and maintain detailed purchasing and expense logs.
- Assist with personal shopping, errands, and product research while sourcing the best options based on quality, availability, and cost.
- Coordinate birthdays, holiday celebrations, charitable events, and other personal functions.
- Research and arrange programs, camps, sports, lessons, and recreational activities for family members.
- Receive and organize incoming mail and deliveries.
- Provide general administrative support while maintaining complete confidentiality at all times.
Requirements
- Previous experience as a Personal Assistant, or in a similar private support role.
- Experience supporting high-net-worth individuals, executives, or private families is strongly preferred.
- Exceptional organizational skills with the ability to manage multiple competing priorities.
- Strong communication skills and a polished, professional demeanor.
- Advanced proficiency with Microsoft Outlook, Excel, and Microsoft Office.
- Resourceful, proactive, and able to anticipate needs with minimal direction.
- High level of discretion, sound judgment, and professionalism.
- Comfortable working onsite five days per week in downtown Toronto.
- What's Offered
- Opportunity to support a well-established private family in a trusted, long-term capacity.
- Varied and engaging role with significant autonomy and responsibility.
- Collaborative and respectful working environment.
- Highly competitive compensation package based on experience.
- #J-18808-Ljbffr
Personal Assistant in Toronto employer: Confidential
As a General Manager in our Projects Group, you will thrive in a dynamic and supportive work culture that prioritizes employee growth and development. Our commitment to excellence is matched by our focus on fostering strong client relationships and delivering high-quality project outcomes across the Americas. With a diverse team of professionals and a multi-office setup, we offer unique opportunities for collaboration and innovation, making us an exceptional employer for those seeking meaningful and rewarding careers.
