At a Glance
- Tasks: Support executives with scheduling, communication, and project management to boost efficiency.
- Company: Dynamic professional services firm focused on operational excellence.
- Benefits: Competitive salary, flexible work schedule, and opportunities for growth.
- Other info: Collaborative team culture with a focus on professional development.
- Why this job: Join a fast-paced environment where your organizational skills make a real difference.
- Qualifications: 2+ years of experience as an executive assistant and strong communication skills.
The predicted salary is between 63000 - 77000 $ per year.
Seeking a highly organized and proactive executive assistant to provide administrative support to one to three executives helping streamline operations and improve overall efficiency.
Key responsibilities include:
- Calendar & Communication Management: Manage the executive's schedule, ensuring efficient time management and prioritization of meetings. Serve as the primary point of contact for internal and external communications.
- Expense Reporting: Preparing expense reports and ensure accuracy of client-related expenses.
- Document Preparation & Review: Create client presentations and proposals. Prepare all production work associated with executing assignments from start to finish.
- Meeting Coordination: Arrange and coordinate virtual meetings, global calls, and travel arrangements. Prepare agendas, take minutes, and follow up on action items.
- Travel Arrangements: Plan and coordinate all travel arrangements, including booking flights, accommodations, and ground transportation. Prepare detailed itineraries.
- Project Management: Oversee and manage special projects and initiatives. Track progress, prepare status reports, and ensure timely completion of tasks.
- Stakeholder Relationship Management: Build and maintain relationships with key stakeholders, including senior executives, board members, and external partners.
- Operational Efficiency: Identify opportunities to improve operational processes and procedures. Assist in the management of day-to-day operations to enhance overall efficiency.
- Confidential Handling: Manage sensitive and confidential information with discretion and professionalism.
Desired Qualifications:
- Two or more years of executive administrative assistant experience in a professional services environment, preferably supporting senior executives.
- Ability to work in the office regularly, typically Tuesday–Thursday.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft applications (Word, Outlook, PowerPoint, Excel).
- Bachelor's degree preferred but required.
Executive Assistant in Calgary employer: Confidential
As a General Manager in our Projects Group, you will thrive in a dynamic and supportive work culture that prioritizes employee growth and development. Our commitment to excellence is matched by our focus on fostering strong client relationships and delivering high-quality project outcomes across the Americas. With a diverse team of professionals and a multi-office setup, we offer unique opportunities for collaboration and innovation, making us an exceptional employer for those seeking meaningful and rewarding careers.
