At a Glance
- Tasks: Support the Chief Legal Officer by managing schedules, correspondence, and logistics for meetings.
- Company: Join Cogeco, a diverse and inclusive company that values genuine connections.
- Benefits: Hybrid work model, professional development opportunities, and a focus on employee well-being.
- Other info: Opportunity to grow in a collaborative culture that prioritizes diversity and inclusion.
- Why this job: Be part of a dynamic team making a real impact in a supportive environment.
- Qualifications: 8+ years as an executive assistant, bilingual in French and English, and strong organizational skills.
The predicted salary is between 63000 - 77000 $ per year.
Reporting to the Chief Legal and Corporate Affairs Officer, you will work closely with him, ensuring the smooth and efficient management of the department and its daily activities.
Key responsibilities
- Provide proactive support to the Chief Legal and Corporate Affairs Officer, managing the agenda and all correspondence (writing, translation and processing) in order to identify priorities and ensure follow-up.
- Be the main contact for in-house and outside partners who work closely with the Chief Legal and Corporate Affairs Officer.
- Plan and organize meetings with boards of directors and governance committees, seeing to logistics, correspondence, trips and the expense accounts of board members.
- Coordinate in-house and outside meetings and events, ensuring strict administrative support and coordinating related logistics.
- Handle various requests from teams, serve as the go-to person, and ensure the administrative management of current files and contracts with the different suppliers and outside consultants.
- Follow-up on invoices and expense accounts, review and plan the department’s budgets, and ensure their regular monitoring.
- Arrange business trips, including reserving flights and seeing to the logistics of trips for the Chief Legal and Corporate Affairs Officer, certain members of the team and board members.
- Ensure the diligent management of the company’s policies.
- Work closely with executive assistants in other sectors.
- Carry out all other tasks related to the department’s needs.
Academic training
- A Diploma of Collegial Studies (DEC) in office administration, administration or other relevant field.
Work experience
- 8 or more years of experience as an executive assistant to members of senior management in a major company.
Specific skills
- Excellent mastery of both spoken and written French and English.
- Excellent knowledge of Microsoft Office and Google Suite.
- Ability to learn new software.
- Good sense of collaboration and customer service both internally and externally.
- Proven professionalism, rigor, discretion and tact at work.
- Excellent interpersonal skills with an aptitude for teamwork.
- A self-starter with the ability to adapt and an excellent sense of initiative and urgency.
- Excellent judgment in managing priorities and the ability to juggle several files at once.
- Considerable attention to detail in carrying out tasks.
- At times, provide a degree of flexibility in offering support outside of regular working hours.
Executive Assistant to the Chief Legal and Corporate Affairs Officer in Montréal employer: Cogeco Inc.
At Cogeco Connexion Inc., we foster a vibrant and inclusive work culture that prioritizes employee well-being and professional growth. Located in Burlington, ON, our team thrives on collaboration and innovation, empowering each member to contribute to our mission of delivering exceptional AI solutions. With a commitment to diversity and continuous learning, we offer unique opportunities for career advancement while ensuring a supportive environment where everyone can excel.
We think you need these skills to ace Executive Assistant to the Chief Legal and Corporate Affairs Officer in Montréal
Bilingual in French and English
Microsoft Office
Google Suite
Office Administration
Collaboration Skills
Customer Service
Professionalism
