At a Glance
- Tasks: Provide administrative support and coordination for the Client Services management team.
- Company: Join the City of Winnipeg, a major employer in Manitoba with diverse opportunities.
- Benefits: Enjoy competitive salary, health benefits, and professional development opportunities.
- Other info: Flexible work arrangements available; we value diversity and encourage applications from all backgrounds.
- Why this job: Make a difference in your community while gaining valuable experience in a supportive environment.
- Qualifications: Post-secondary diploma in business or office administration and 3 years of relevant experience.
The predicted salary is between 46700 - 55000 $ per year.
Department: Transit - Client Services
Designated Work Location: 414B Osborne Street, on site
Position Type: Full time, temporary to May 31, 2027. May be potential for extension.
Salary: $1,798.30 to $2,105.55 biweekly, based on 35 hours a week per the CUPE Collective Agreement
Closing Date: November 5, 2026
The City of Winnipeg is one of the largest employers in Manitoba, providing a wide range of services to over half of all Manitobans. We offer competitive salaries, employer-paid benefits, dental and vision care, pension plans, and maternity/parental leave programs. Additionally, we provide education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers.
We take pride in fostering a diverse, safe, and healthy workplace where our employees can thrive and achieve their full potential. Flexible work arrangements may be available, subject to review and approval.
The City is committed to attracting and retaining a diverse skilled workforce that is representative and reflective of the community we serve. Applications are encouraged from equity groups that have been and continue to be underrepresented at the City; Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples, and Newcomers are encouraged to self-declare. Requests for Reasonable Accommodation will be accepted during the hiring process.
Under the general direction of the Manager of Client Services, the Administrative Assistant is responsible for providing a broad range of coordination and administrative support services for the Client Services management team. Responsibilities include:
- Receiving and triaging daily media inquiries and other escalated email requests for the Manager of Client Services.
- Organizing workflow and maintaining effective office systems.
- Correspondence and issues tracking, priority identification, and deadline control.
- Scheduling meetings and appointments, screening and referring incoming inquiries and requests.
- Information gathering and preparation of routine correspondence.
- Attending meetings and maintaining confidential business office records.
- Liaising and coordinating activities within the Division.
- Managing and coordinating administrative office activities for the Client Services management team.
- Conducting research of current issues and strategic objectives to assist in issues management.
- Providing special project support as required.
Qualifications:
- Post-secondary diploma in business and/or office administration.
- 3 years of responsible and diversified office and administrative experience.
- Strong verbal and written communication skills.
- Advanced proficiency in Microsoft Office (including Outlook, Word, Excel).
- Ability to type 40 wpm (net).
- Ability to work independently and make decisions relative to coordinating requests.
- Ability to recognize politically sensitive issues and deal with confidential information.
- Ability to establish and maintain effective working relationships.
- Knowledge of office management principles and progressive office procedures.
IMPORTANT: Applicants who have been educated outside of Canada must have education comparable to the minimum qualification in Canada. An official academic assessment report is required for foreign credentials.
The successful applicant must maintain legal eligibility to work in Canada. A Police Information Check with vulnerable sector check satisfactory to the employer will be required at the applicant's expense.
Hours of Work: 8:30 a.m. to 4:30 p.m. Monday to Friday with flexibility for occasional evening and/or weekend based on operational requirements.
Employee Group: CUPE
Position Reports To: Manager of Client Services
If this temporary position becomes permanent, the successful applicant will automatically receive this position without the need for a further bulletin.
Only candidates selected for interviews will be contacted.
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