Supervisor Purchasing TSSS & Child Svcs in Toronto

Job Category: Finance, Accounting & Purchasing

Division & Section: Children's Services, ChildSvcs Strategic, Business & Fin Svcs

Work Location: METRO HALL, 55 John St, Toronto, ON

Job Type & Duration: 1 Full-Time Temporary (12 month) Vacancy

Salary Range: $89,337.00-$132,880.00

Shift Information: Monday to Friday 35 Hours per week

Affiliation: Non-Union

Number of Positions Open: 1

Posting Period: 13-Oct-2026 to 20-Oct-2026

Major Responsibilities:

• Implement detailed plans and recommend policies/procedures regarding program specific requirements.
• Supervise, motivate and train assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourage innovation in others.
• Supervise the day-to-day operation of all assigned staff including the scheduling, assigning and reviewing of work.
• Authorize and coordinate vacation and overtime requests.
• Monitor and evaluate staff performance, approve salary increments, hear grievances and recommend disciplinary action when necessary.
• Provide input into and administer assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
• Represent the division and participate in various committees/meetings dealing with purchasing and administrative matters.
• Procure goods and services for the division by issuing divisional purchase orders and processing purchase requisitions.
• Write and distribute the necessary documents to secure contracts and purchase orders.
• Prepare all necessary inputs to SAP for the creation of required purchase orders and contract release orders.
• Prepare and write product specifications for goods and services, Requests for Proposal and Requests for Quotation.
• Ensure that the division complies with the City and provincial purchasing regulations and requirements.
• Evaluate quotation submissions and make recommendations regarding the selection of supplier(s) for goods and services requested.
• Coordinate with suppliers for the timely and complete delivery of goods.
• Investigate complaints from suppliers and mediate disputes or discrepancies regarding the delivery of goods or services.
• Liaise with external vendors and internal divisions to mediate disputes by interpreting contractual terms and conditions.
• Provide clients with the information and resources to develop their purchasing plans and annual budgets.
• Provide research and analytical support, advice and training for the division relating to purchasing procedures and automated systems (SAP).
• Assist in the development and maintenance of a technical specifications’ library.
• Prepare and write reports to Committee and Council concerning purchasing related issues.
• Maintain a running evaluation of the divisional purchasing activities.
• Recommend contract, purchasing and service delivery amalgamation between division’s units.
• Control the contract maintenance and expenditure levels and monitor contract usage by developing and maintaining reports and statistics.
• Provide consultation, follow up and recommend and implement corrective actions for division.
• Assist in the establishment and administration of lease rates and agreements for purchase of service shelters.
• Provide purchasing expertise and administer contracts related to land acquisition, construction and renovation for both divisional and purchase of service properties.
• Act as divisional contact for all corporate purchases.
• Participate in the Request for Proposal processes to attract vendors and developers.
• Provide input into Legal Agreements, SoWs, Insurance Requirements and other supporting documents related to call documents and contracts.

Key Qualifications:

• Post-secondary education in a relevant discipline or an equivalent combination of education and experience.
• Extensive experience managing end-to-end procurement and contract administration activities.
• Considerable experience developing procurement specifications, evaluation criteria, reports, recommendations, and business cases.
• Considerable experience preparing, analyzing, and monitoring procurement, contract, expenditure, and performance data.
• Experience using enterprise resource planning (ERP) systems, such as SAP Ariba/Ariba Buying & Invoicing and S4 Hana.
• Highly developed leadership, coaching, and employee relations skills.
• Professional designation in procurement, public procurement, supply chain management, or contract management is considered an asset.
• Strong ability to interpret and apply procurement legislation, corporate policies, contractual requirements, and technical information.
• Demonstrated ability to provide strategic procurement advice and consultation to internal stakeholders.
• Excellent knowledge of purchasing by-laws, policies, procedures, and applicable municipal and provincial legislation.
• Ability to effectively manage vendor and stakeholder relationships.
• Highly developed research, analytical, and problem-solving skills.

Equity, Diversity and Inclusion: The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.

Accommodation: The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).