Capital Project Specialist (24-Month Contract) The City of Orillia is hiring a Capital Project Specialist (24-Month Contract)
Primary Focus - Site and Contract Administration for the Orillia Transit Terminal Construction
The City of Orillia is less than 90 minutes from the Greater Toronto Area. Even though growth and progress have been strong in recent years, the Sunshine City has worked hard to retain the small-town charm that has captivated generations. The quality of life is unbeatable in this city surrounded by two lakes, where outdoor pursuits are available in all seasons and are enjoyed by both visitors and residents.
The City of Orillia is currently seeking a highly motivated individual to fill the position of Capital Project Specialist (24-Month Contract). The City does not use artificial intelligence in the hiring process. All job applications are reviewed personally by the appropriate Department/Division. This recruitment is for a new contract position, with an anticipated start date of January 2027.
Reporting to the General Manager of Environment and Infrastructure Services, the Capital Project Specialist will focus on Contract and Site administration for the construction of the Orillia Transit Terminal. This will assume approximately 40% of the Specialist’s time, with the remaining 60% responsible for the implementation of various facility, parks and City property capital projects to optimize City assets, extend useful life and support City services and functions.
The Orillia Transit Terminal is an important development project for the City. It requires a Project Specialist to collaborate with Consultants, Contractors, Agencies, City departments and other officials, employing project management methodology, financial management, as well as leveraging their design and civil engineering expertise to ensure a finished and quality construction product. The Specialist will represent the City of Orillia’s requirements throughout the construction phase. The Terminal is expected to be operational by December 2028.
Candidates must possess a minimum three-year diploma or degree in Engineering or related discipline, as well as a minimum of three years of experience implementing projects, preferably in a municipal environment. Proven experience with contract administration of new construction is required. This position requires excellent computer skills including MS Office applications, including Word, Excel, e-mail, and the internet.
The City of Orillia offers a competitive salary, a health benefits package, and registration with the OMERS Pension Plan. The salary for this position is $93,605 to $109,505 based on a 40-hour work week.
Note: The City of Orillia is committed to an inclusive, barrier-free environment. Accommodation will be provided in all steps of the hiring process. Please advise the City of Orillia Human Resources Department if you require any accommodations to ensure you can participate fully and equally during the recruitment and selection process. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is collected under the authority of the Municipal Act 2001, S.O. 2001, c. 25., and will be used for the purpose of candidate selection. Questions about this collection should be directed to the Freedom of Information Coordinator, City of Orillia, 50 Andrew St. S., Orillia ON L3V 7T5.
Position Synopsis and Purpose Reporting to the General Manager of Environment and Infrastructure Services, the Capital Project Specialist is responsible for the implementation of various facility, parks and City property capital projects to optimize City assets, extend useful life and support City services and functions.
Major Responsibilities
Using project management methodology and tools, deliver a variety of facility, park and City property projects with planning, design, tender, construction and commissioning.
Ensure projects are consistent implemented with identified scope, on budget and on schedule, and of high quality.
Apply solutions considering on-going operational and maintenance effectiveness.
Bring forward project issues in a timely manner and work in partnership to resolve.
Report regular on project status and progress.
Stakeholder consultation and potential community meetings will require project work after-hours and/or on weekends. Weekly hours will be adjusted accordingly, where possible, to accommodate.
Other duties as assigned in accordance with corporate objectives.
80%
Work with City management and staff to execute projects successfully, with a holistic approach.
Apply solutions with a climate change and environmental sustainability lens.
10%
Coordinate funding opportunities for City projects, such as grants and incentives.
Monitoring project budgets, review tender documents, approving progress payments an change orders, prepare and administer cost estimates, budget prep, etc.
10%
*Note: All activities are expected to be performed in a safe manner, in accordance with the Occupational Health and Safety Act and its Regulations, along with Corporate Safety policies, procedures and programs. In addition, all necessary personal protective equipment must be used and maintained in good condition.
Decision Making and Independence 1. Examples of the types of decisions that are made or issues/situations that are dealt with on a regular basis and how judgement is used to resolve them.
Adjusting schedules or sequencing of activities within a project.
Make minor decisions related to project scope and timeline without impacting program needs.
2. Examples of situations or problems that are referred to this position for direction or resolution.
This position may work to develop a variety of solutions for renovations, retrofits and minor new capital and partner with others on the most appropriate one.
Options to adjust budget through value engineering or other means.
Research the marketplace for project benchmark information.
Minimum Qualifications Education (degree/diploma/certifications)
Minimum three-year diploma or degree in Engineering or related discipline.
Experience
Minimum of three years of experience implementing projects, preferably in a municipal environment.
Knowledge/Skills/Ability
Project Management Professional (PMP) designation an asset.
Demonstration of strong project management skillset to effectively track and coordinate multiple, complex projects, including various stakeholders, timelines, budgets and scope.
Strong working knowledge of mechanical, electrical, structural and building envelope, natural environment, controls and management systems.
Excellent computer skills including MS Office applications, including Word, Excel, e-mail, and the internet. Experience with energy and asset planning systems is an asset.
Possess excellent leadership, time management, organizational negotiation and communication skills with the ability to multi-task.
Physical Demands
Sitting, standing, or walking. Work is conducted in a standard office environment with continual visual concentration required.
Proper personal equipment (PPE) is required when on-site at various construction projects and facilities.
Position Requirements
Valid Class 'G' Ontario Driver's License and access to a reliable vehicle.
A current and acceptable Criminal Record Check is required prior to the commencement date.
Attendance at meetings, seminars and conferences as required.
Must have a high-speed internet connection and a proper workstation at a home location to enable remote work. Please refer to the Working From Home procedure.
Preferred Qualifications Education (degree/diploma/certifications - in addition to the above) Knowledge/Skills/Ability (in addition to the above)
Strong working knowledge of mechanical, electrical, structural and building envelope, natural environment, controls and management systems.
Position Classification Position Title : Capital Project Specialist (24-Month Contract)
Division : Asset Management and Maintenance
Department : Environment and Infrastructure Services
Classification : Exempt(non-union)
Work Location : Orillia City Centre
Reports to (Direct) : General Manager of Environment and Infrastructure Services
Position(s) Supervised Directly : N/A
Position(s) Supervised Indirectly : N/A
Effective Date : October 2, 2026
Revision Date : N/A
Salary Range : Category 6 - Exempt Salary Schedule
Organizational Chart
Below is the reporting relationship of this position to others within the immediate department.
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