As a central hub in the Metro Vancouver area, the City of New Westminster delivers a broad spectrum of urban services to over 92,000 residents. New Westminster is rich in history with a viable and thriving economy and has a population representative of the diversity of the region. The City is staffed by talented and dedicated employees who work together to achieve its strategic vision. We have earned a proud reputation for civic leadership, service delivery, and outstanding employee relations.
We are looking for a proactive and detail-oriented administrative professional to join the Parks Administration team as a Clerk Typist 2. In this key role, you will provide essential day-to-day administrative support to both the Parks Planning and Park Operations divisions including:
- Provide information and assistance to a variety of internal and external stakeholders.
- Prepare and process confidential and non-confidential materials including the ongoing maintenance of records.
- Support meetings and events, e.g. plan catering, create meeting agendas, take meeting minutes, manage invitations and contact lists.
- Coordinate requests and respond to enquiries from the public.
- Manage and process internal service requests.
- Inventory supplies and order replacement stock of supplies and equipment.
- Performing a variety of clerical tasks including payroll data entry, facility rentals and purchase card reconciliation.
- Other related duties.
If you have the following characteristics and qualifications, we want to hear from you!
- You have completion of Grade 12 including or supplemented by courses in office administration plus sound related experience or an equivalent combination of training and experience acceptable to the employer.
- You have sound knowledge of business English, spelling, arithmetic, and good vocabulary for review and preparation routine correspondence.
- You have some knowledge of relevant municipal policies and practices.
- You have excellent customer service, communication, and problem solving skills.
- You have the ability to effectively work under pressure at times and organize and prioritize your work.
- You have the ability to process confidential matters and materials.
- You maintain effective working relationships and exercise tact and diplomacy when interacting with the public and internal staff.
- You have advanced skills in Microsoft Office Suite, including Excel, Word, Outlook, and Teams, Adobe Acrobat, and other systems related to the work.
- You have experience working with the following software systems; Xplor Recreation, Kronos, JD Edwards.
- Ability to pass and maintain a clear Police Information Check.
