HR Specialist in Montréal

The HR Specialist provides advanced support across key human resources functions, including recruitment, onboarding, employee relations, HR policy administration, benefits, HRIS management, and compliance.

This role acts as a subject‑matter resource for employees and managers, ensuring consistent application of HR practices and contributing to a positive, compliant, and efficient workplace.

Key Responsibilities

• 1. Recruitment & Onboarding
• Lead full‑cycle recruitment for assigned roles (job postings, screening, interviews, offers)
• Partner with hiring managers to define job requirements and selection criteria
• Conduct reference checks and coordinate background verifications
• Prepare offer letters and onboarding packages
• Facilitate new hire orientation and ensure completion of all required documentation
• Maintain accurate and compliant employee files
• 2. Employee Relations & Support
• Serve as a first point of contact for employee inquiries regarding policies, benefits, and HR processes
• Support managers with performance management, coaching, and conflict resolution
• Assist in investigations related to workplace concerns, attendance, or policy violations
• Promote positive employee engagement and support HR initiatives
• 3. HR Administration & Compliance
• Ensure HR practices comply with provincial and federal employment legislation
• Maintain and update HR policies, procedures, and employee handbooks
• Track probation periods, contract renewals, and other HR deadlines
• Prepare employment letters (confirmation, promotion, disciplinary, etc.)
• Support internal and external audits
• 4. Benefits & Compensation
• Administer employee benefits enrollment, changes, and terminations
• Respond to employee questions regarding benefits, leaves, and eligibility
• Support compensation reviews and job evaluation processes
• Coordinate disability claims, return‑to‑work plans, and leave management
• 5. HRIS & Reporting
• Maintain accurate employee data in the HRIS
• Generate HR reports (headcount, turnover, absenteeism, training compliance)
• Support HRMS troubleshooting and elevate technical issues when needed
• Identify opportunities to improve HR processes and data accuracy

Qualifications

• Diploma or degree in Human Resources, Business Administration, or related field
• 3–5 years of progressive HR experience
• CHRP designation (completed or in progress) is an asset
• Strong knowledge of provincial employment standards (e. g., Quebec, Ontario)
• Experience with HRIS systems and MS Office Suite

Skills & Competencies

• Strong communication and interpersonal skills
• Ability to handle confidential information with discretion
• Solid understanding of HR best practices and legislation
• Problem‑solving and conflict‑resolution abilities
• High attention to detail and organizational skills
• Ability to work independently and manage multiple priorities
• Attitudes & Work Style
• Professional, approachable, and employee‑focused
• Proactive and solution‑oriented
• Comfortable working in a fast‑paced environment
• Collaborative team player
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