At a Glance
- Tasks: Support top-tier lawyers in commercial real estate with administrative tasks and document management.
- Company: Join a prestigious law firm known for its welcoming culture and impressive reputation.
- Benefits: Enjoy a competitive salary, wellness perks, and opportunities for professional growth.
- Other info: Hybrid work model with stunning downtown offices and a collaborative environment.
- Why this job: Be part of a dynamic team and make a real impact in the legal field.
- Qualifications: 3+ years of experience in commercial real estate and strong communication skills.
The predicted salary is between 76500 - 93500 $ per year.
If you're a Commercial Real Estate Legal Assistant looking to align yourself with a top-tier firm—this is the opportunity you've been waiting for! Our Client, a well-known, large law firm with an impressive reputation across Toronto, is looking to add a seasoned legal assistant to their Commercial Real Estate Group. You will be supporting two high profile, exceptional, yet kind, Partners, in a friendly and welcoming environment. This role is hybrid (three days in-office), with stunning downtown offices, competitive salary, fantastic benefits, wellness perks, and room to grow. If you've got experience in commercial real estate and thrive in a fast-paced environment, this might be where your next chapter begins. Apply now!
Salary: Up to $85K
Key Responsibilities
- Provide proactive administrative support to multiple Partners and Associates, including scanning, binding, file creation, and document formatting.
- Manage tasks related to commercial and residential real estate transactions such as title searches, corporate searches, and the preparation of detailed report books.
- Draft, revise, and proofread legal documents, correspondence, charts, and internal communications with a strong focus on accuracy and attention to detail.
- Maintain a high level of professionalism when interacting with clients, lawyers, and other internal team members.
- Generate accounts, prepare invoices, and assist with basic billing functions.
- Schedule meetings, coordinate appointments, and handle all logistics including couriers and document delivery for time-sensitive matters.
- Organize and maintain physical and electronic filing systems for the real estate department.
- Perform routine file audits and maintenance, including closing and archiving files and managing off-site storage for inactive materials.
Qualifications
- Legal Assistant Diploma from a recognized and accredited institution.
- Minimum 3 years of experience supporting commercial real estate lawyers in a busy law firm environment.
- Proficient in real estate software such as Teraview, Conveyancer/Unity, and Lawyer Done Deal—confident in performing searches, preparing and registering instruments, and managing transaction flow.
- Exceptional communication and client service skills; able to liaise professionally with clients, lawyers, and third parties.
- Known for accuracy, attention to detail, and the ability to meet tight deadlines without sacrificing quality.
- Excellent multitasking and time management abilities with a calm, solution-focused approach during urgent or high-volume periods.
- Strong writing, editing, transcription, and proofreading skills.
- Comfortable maintaining organized physical and electronic filing systems, calendars, and databases.
- Technically savvy with Microsoft Office (Word, Outlook, Excel, PowerPoint) and open to learning new tools.
- Exposure to Elite and a document management system (e.g., iManage or NetDocuments) is considered a strong asset.
- A true team player with excellent interpersonal skills and a professional, collaborative work ethic.
How to Apply
To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at zaheeda@cartelinc.com
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Legal and Administrative
Industries: Legal Services
Commercial Real Estate Legal Assistant in Toronto employer: Cartel Inc.
Join one of Ontario’s most respected law firms in Toronto, where a progressive and inclusive culture fosters both professional growth and personal well-being. This firm not only offers a unique opportunity to work on impactful class action cases but also provides a flexible hybrid work environment, ensuring a healthy work-life balance while you advance your legal career. With a commitment to innovation and excellence, this is an ideal workplace for lawyers eager to make a difference in the legal field.
