Legal Office Manager
Some people manage an office. The right person becomes the heartbeat of it. Our Client is looking for a seasoned Office Manager who knows the legal environment, thrives on keeping things moving, and takes genuine pride in creating a workplace where people can do their best work. With a minimum of five years of legal office experience under your belt, you're someone who can confidently juggle the details, solve problems before they become problems, and be the go-to person for both the team and leadership.
But this opportunity is about more than keeping the wheels turning. It's about finding a long-term home with a great team, a positive culture, and a firm that recognizes and rewards the value you bring. In return, you can expect a competitive salary, exceptional benefits, a collaborative environment, and the stability and opportunity to build something long term. If you're ready for a role where you're trusted, appreciated, and genuinely part of the team, this could be the move you've been waiting for.
Salary: Up to $120K (Based on Experience)
Key Responsibilities
- Oversee day-to-day office operations to ensure efficient workflows, professional standards, and an organized work environment.
- Manage office supplies, equipment, furniture, vendors, service contracts, renewals, and related costs.
- Maintain organized physical and electronic filing systems in compliance with Law Society record-keeping and confidentiality requirements.
- Support accounts payable, including invoice processing and coordination with accounting.
- Serve as the primary liaison with IT providers and legal software vendors, coordinating troubleshooting, upgrades, and ongoing support.
- Coordinate onboarding logistics, including workstations, system access, email, and legal software.
- Coordinate internal CPD sessions, staff meetings, training, memberships, subscriptions, and professional affiliations.
- Oversee reception and records functions, ensuring a professional, welcoming, and client-focused environment.
- Maintain consistent client service standards and handle sensitive or escalated inquiries with discretion and confidentiality.
- Coordinate meeting rooms, client appointments, and internal and external firm events.
- Provide guidance and support to administrative staff, promoting collaboration, accountability, and best practices.
- Assist partners and firm management with operational, administrative, strategic, and special projects.
- Contribute to continuous improvement of office procedures, workflows, and administrative systems.
Qualifications
- 5+ years of experience in office administration or operations, preferably in a legal environment.
- Strong organizational, time-management, and problem-solving skills with the ability to manage multiple priorities.
- Proven leadership and communication skills, with experience supporting administrative teams and providing exceptional client service.
- Proficiency with Microsoft Office, legal software, and technology systems, with the ability to coordinate with IT and external vendors.
- High level of professionalism, discretion, attention to detail, and knowledge of confidentiality and legal administrative requirements.
Legal Office Manager Cartel Inc in Ottawa employer: Cartel Inc.
Join one of Ontario’s most respected law firms in Toronto, where a progressive and inclusive culture fosters both professional growth and personal well-being. This firm not only offers a unique opportunity to work on impactful class action cases but also provides a flexible hybrid work environment, ensuring a healthy work-life balance while you advance your legal career. With a commitment to innovation and excellence, this is an ideal workplace for lawyers eager to make a difference in the legal field.
