Senior Project Management Specialist in Ottawa

Carleton University encourages applications from all qualified candidates.

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations. Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment.

Duties And Responsibilities

• Reporting to the Manager, Project Management Office (PMO), the Senior Project Management Specialist is responsible for conducting multiple larger scoped projects concurrently and handling stakeholder expectations and interests that span several areas of the University.
• The projects led by the Senior Project Management Specialist are strategic and transformational in nature; they are of medium to large scale (in complexity, time and budget).
• The Senior Project Management Specialist is responsible for all project work during each process of the project lifecycle: initiation, planning, execution, monitoring, controlling and closeout.
• The Senior Project Management Specialist is accountable for ensuring the identified project objectives are delivered on time and within budget.
• The incumbent is responsible for coordinating the project management work in an organizational matrix structure.
• The Senior Project Management Specialist is also responsible for identifying stakeholders and facilitating their engagement.
• The Senior Project Management Specialist is responsible for providing professional project management leadership.
• The Senior Project Management Specialist is expected to contribute to the development of project management standards, processes and tools to grow the foundation of the PMO.
• The incumbent is responsible for defining user requirements for Enterprise Systems and system development, analyzing alternative system solutions, proposing and/or reviewing system design to ensure requirements are met, and providing advice towards the implementation of system enhancement/changes.
• The incumbent will design, develop and implement improved business processes and system enhancements and application development.
• The incumbent is responsible for functional process improvement, development, redesign and renewal of the projects undertaken.
• The incumbent is responsible for ensuring users are trained.
• The incumbent is also responsible to ensure that the systems within the University are developed, designed and implemented in an efficient and cost-effective manner.

Qualifications

• The incumbent must have excellent knowledge of MS Project, Visio, and spreadsheet software such as Excel and Word.
• The incumbent must possess a solid knowledge and comprehension of enterprise information systems, systems development methodologies, and change management.
• Excellent knowledge of Project Management methodologies are required, as well as highly developed analytical problem solving and organizational skills.
• Highly developed leadership and team building skills, communication, presentation, and consultation skills are also required.
• Excellent client service and conflict resolution skills to establish effective liaison and rapport with University staff at all levels is important.
• The incumbent must have the ability to work in a team environment, adapt to changing environments, and be able to meet deadlines and work under pressure.
• The incumbent will have practical experience in budget development and administration, as well as project resource management within a matrix environment.

Education And Experience

• Completion of an honours degree from a University, ideally with a focus in both computer science and project management.
• Project Management Professional (PMP) certification is considered a strong asset.
• Seven years of related experience in project management, preferably in the technology industry.
• Experience with process workflow modeling tools, packaged software implementation, and design and implementation of custom developed systems would be considered an asset.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements.