Facilities Coordinator in Calgary

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong.

Position Overview

JLL is seeking an experienced Facilities Coordinator to support the WestJet account at our Calgary campus location. This dynamic role combines hands-on facility operations with comprehensive administrative coordination, requiring strong organizational skills, technical knowledge of building systems, and excellent vendor management capabilities. The position serves as a critical liaison between operations, vendors, finance, and client stakeholders to ensure seamless facility operations and exceptional service delivery across multiple WestJet sites.

What This Job Involves

• Work Order Management & Coordination: You'll serve as the central point for all work order activities through the Corrigo system, managing the complete lifecycle from entry through completion. Your responsibilities include entering, routing, and tracking work orders to ensure timely resolution.
• Administrative & Operational Support: Providing comprehensive administrative support to the Operations Manager and MTS Tech for all non-Calgary sites will be a core function. You'll manage the badging support process including visitor badges and WestJet badging for vendors.
• Vendor & Contractor Management: As the primary liaison with contractors and service providers, you'll coordinate access, work schedules, and quality oversight across all WestJet facilities.
• Facility Operations & Maintenance: You'll coordinate and oversee daily facility operations for WestJet buildings, ensuring optimal performance of all base building systems.
• Compliance & Safety: Ensuring compliance with municipal, provincial, and federal regulations related to building operations is critical.
• Budget & Finance Coordination: You'll coordinate with the Finance department on facility-related expenses, ensuring accurate budget tracking and invoice processing.
• Event and Space Management: Coordinating office moves and space reconfigurations will support WestJet's evolving workplace needs.
• Janitorial & Environmental Services: Overseeing janitorial services and standards across facilities ensures cleanliness standards meet WestJet and JLL expectations.

Sound Like You?

Required Qualifications

• Minimum 3-5 years of facility coordination or building operations experience
• Strong administrative and coordination experience in a multi-site facility environment
• Working knowledge of base building systems: HVAC, electrical, mechanical, plumbing, FLS
• Proficiency with Corrigo or similar CMMS/work order management systems
• Exceptional organizational and time management abilities

What You Can Expect From Us

Compensation: Competitive salary range: $61,000 - $69,000 CAD annually. Mileage reimbursement for business-related travel between sites.

Benefits & Development: Comprehensive benefits program, professional development and training opportunities, supportive team environment.

Location: Primary work site: WestJet HQ Calgary campus – this is an on-site position with travel required between multiple WestJet facilities as needed.