Project Controls Administrator

Project Controls Administrator (Brock Head Office)

A B O U T B RO CK

T h e B r ock G r o u p i s a l e a d i n g pr o v i d e r of i n d u s t r i a l s p e c ialt y s e r v i c e s t o c l i e n t s a r o u n d t h e w o r l d , with he a d q u a r t e r s i n Ho u s t o n , T X, a nd o p e r a t i n g u n i t s i n C a n a d a , t h e U n i t e d S t a t e s , a n d L a t i n A m e r i c a .

With the Ca n a d i a n h e a d o f f i c e i n N i s k u , the c o m p a n y s u p p o r t s r o u t i n e m a i n t e n a n c e , t u r n a r o u n d s , a n d i n d u s t r i a l c a p i t a l p r o j e c t s b y p r o v i d i n g s e r v i c e s i n c l u d i n g s c a f f o l d i n g a n d w o r k a c c e s s , i n s u l i t a t i o n , f i r e p r o v i n g , a n d a s b e s t o s a b a t e m e n t , f or g e n e r a l m a i n t e n a n c e , c o n s t r u c t i o n , t u r n a r o u n d s , a n d s h u t d o w n s t o w e s t e r n C a n a d i an p r o d u c e r s .

Summary

The Project C o n t r o l s A d m i n i s t r a t or i s r e s p o n s i b l e f or d a i l y time e n t r y , L E M s , a n d b i l l i n g.

T h i s p o s i t i o n r e p o r t s t o t h e P r o j e c t C o n t r o l s L e a d.

Essential Functions

• Manage employee time entry for accurate and timely weekly payroll processing.
• Produce daily LEMs for customer approval, ensuring accurate tracking of labor, equipment, and materials.
• Oversee weekly, bi-weekly, and monthly billing for projects, ensuring alignment with client contracts and financial records.
• Prepare client/project-specific reports and perform data uploads, ensuring compliance with project and accounting requirements.
• Assist with accounts payable review, accruals, and month-end closing processes, ensuring proper reconciliation and financial reporting.
• Collaborate with accounting to monitor project budgets, track expenditures, and ensure accurate financial reporting
• Develop and maintain Power BI reports, dashboards, and visualizations to support project controls activities
• Utilizing SQL queries for data integration, transformation, and analysis
• Create automated data refresh schedules and ensure timely delivery of updated reports and dashboards to stakeholders
• Conduct ad-hoc data analysis and prepare customized reports as requested by Project Managers and stakeholders
• Collaborate with cross-functional teams to gather project data and ensure its accuracy, completeness, and consistency
• Provide expertise and guidance on Power BI best practices, data visualization techniques, and data governance standards
• Identify opportunities for process improvements and automation within Project Controls using Power BI
• Minimum Requirements

5+ years of experience in an administrative role with a strong focus on bookkeeping and accounting , ideally within the construction or project management industries.

• Experience managing invoicing and billing for large-scale projects , with demonstrated accuracy in financial documentation.
• Solid understanding of basic accounting principles ; experience with accounts payable/receivable, accruals, and general ledger entries.
• Proficiency in Microsoft Excel

, including advanced skills with formulas, pivot tables, and financial reporting.

• Experience or training in

SAP or similar ERP systems is highly desirable.

• Strong organizational and multi-tasking abilities , with excellent attention to detail and accuracy in financial tasks.
• Ability to thrive in a fast-paced work environment and collaborate with team members as needed.
• Strong communication and interpersonal skills , with a focus on client satisfaction and financial accuracy.
• Proficient in Power BI
• , including creating reports, dashboards, and visualizations
• Experience in data modeling and transformation techniques within Power BI
• Knowledge in
• SAP Business One is an asset
• Knowledge in
• SQL is an asset
• Excel VBA
• & process automation experience
• Power Shell is an asset
• Other Functions / Success Factors
• Adm i n i s t r ati on a nd M a n a g e m e n t -- K no w l e d g e o f bu s i n e s s a n d m a n a g e m e n t p r i n c i p l e s i n v o l v e d i n s t r a t e g i c p l a n n i g , r e s o u r c e a l l o c a t i o n , h u m a n r e s o u r c e s m o d e l i n g , l e a d e r s h i p t e c h n i q u e , p r o d u c t i o n m e t h o d s , a n d c o o r d i n a t i o n o f p e o p l e a n d r e s o u r c e s .
• P u b l i c S a fe t y a n d Se c u r it y -- K no w l e d g e o f r e l e v a n t e q u i p m e n t, p o l i c i e s , p r o c e d u r e s , a n d s t r a t e g i e s t o p r o m o t e e f f e c t i v e l o c a l , s t a t e , or n a t i o n a l se c u r it y o p e r a t i o n s f or t h e p r o t e c t i o n of p e o p l e , d a t a , p r o p e r t y , a n d i n s tintu t i o n s .
• • C o o r d i n a t i o n -- A d j u s t i n g a c t i o n s i n r e l a t o n t o o t h e r s ' a c t i o n s .
• J u d g m e n t a n d D e c i s i o n M a k i ng -- C o n s i d e r i n g t h e r e l a t i v e c o s t s a n d b e n e f i t s o f p o t e n i a l a c t i o n s t o c h o o s e t h e m o s t a p r o p r i a t e o n e .
• C r i t i c a l T h i n k i n g -- U s i n g l o g i c a n d r e a s o n i n g t o i d e n t i f y t h e s t r e n g t h s a n d w e a k n e s s e s o f a l t e r n a t i v e s o l u t i o n s , c o n c l u s i o n s o r a p p r o a c h e s t o p r o b l e m s .
• • T i m e M a n a g e m e n t -- M a n a g i n g o n e ' s o w n t i m e a n d t h e t i m e o f o t h e r s .
• • M a t h e m a t i c s -- U s i n g m a t h e m a t i c s t o s o l v e p r o b e m s .
• A c t i v e L e a r n i n g -- U n d e r s t a n d i n g t h e i m p l i c a t i o n s o f n e w i n f o r m a t i o n f o r b o t h c u r r e n t a n d f u t u r e p r o b l e m - s o l v i n g a n d d e c i s i o n - m a k i n g.
• M o n i t o r i n g -- M o n i t o r i n g / A s s e s s i n g p e r f o r m a n c e o f y o u r s e l f , o t h e r i n d i v i a l s , o r o r g a n i z a t i o n s to m a k e i m p r o v e m e n t s or tak e c o r r e c t i v e a c t i o n .
• • R e a d i n g C o m p r e h e n s i o n -- U n d e r s t a n d i n g w r i t t e n s e n t e n c e s a n d p a r a g r a p h s i n w o r k r e l a t e d d o c u m e n t s .
• • O r a l E x p r e s s i o n -- T h e a b i l i t y t o c o m mu n i c a t e i n f o r m a t i o n a n d i d e a s i n s p e a k i n g s o o t h e r s .
• • O r a l C o m p r e h e n s i o n -- T h e a b i l i t y t o l i s t e n t o a n d u n d e r s t a n d i n f o r m a t i o n .
• • W r i t t e n C o m p r e h e n s i o n -- T h e a b i l i t y t o r e a d a n d u n d e r s t a n d i n f o r m a t i o n.
• • W r i t t e n E x p r e s s i o n -- T h e a b i l i t y t o c o m m u n i c a t e i n f o r m a t i o n a n d i d e a s i n s w i t h r i n g e n g e l e .
• • R e a d i n g C o m p r e h e n s i o n -- U n d e r s t a n d i n g w r i t t e n s e n t e n c e s a n d p a r a g r a p h s i n w o r k r e l a t e d d o c u m e n t s .
• Department: Project Controls
  This is a full time position
• #J-18808-Ljbffr