Legal Assistant / Administrative Assistant in Vancouver

The BC Public School Employers' Association (BCPSEA) is seeking a skilled legal and administrative professional who brings strong organizational skills and a collaborative spirit to a complex and rewarding environment. This position dedicates 50% of the time to supporting BCPSEA's Coordinated Legal and Arbitration Support Services (CLASS) program, and 50% to providing general administrative support services to specialist staff and in support of other members of the administrative team.

Reporting to the Executive Director, Labour Relations, the Legal Assistant / Administrative Assistant provides support to our in-house Legal Counsel for the CLASS program, which is a shared service that coordinates labour litigation on behalf of BC's 60 public school districts. This includes managing litigation timelines, coordinating case documentation and disclosure, preparing legal correspondence and hearing materials, liaising with witnesses, experts and arbitrators, and maintaining litigation records and case management systems.

The administrative component of this position encompasses a broad range of responsibilities, including:

• Coordinating meetings
• Preparing professional documents and presentations
• Maintaining records and databases
• Filing and managing both hard and soft copy documents in accordance with the document management system
• Assisting staff across the organization
• Ordering office supplies
• Coordinating travel arrangements for staff
• Supporting technology and office operations
• Updating BCPSEA's website and Sector Portal

This role requires an experienced professional who is detail-oriented, tech-savvy, adaptable, and committed to providing outstanding support. Access to classified information, files and record requires the Assistant to maintain a high level of confidentiality. This is a full-time temporary position, ending June 30, 2029.

Education and experience

The Legal Assistant / Administrative Assistant possesses a post-secondary legal assistant diploma or certificate and/or training as an administrative assistant and has suitable experience in a responsible administrative position. Experience in the K-12 public education sector and/or public sector are considered assets.

The ideal candidate will bring:

• General understanding of structures and processes relating to boards of education and school districts
• Knowledge of processes relating to labour arbitration and BC Labour Relations Board matters
• Ability to work with multiple lawyers and manage competing demands
• Ability to communicate effectively with opposing counsel, BCPSEA District Liaisons and school district representatives
• Ability to identify and assemble relevant provisions and concepts from collective agreements, LOUs, MCMs, arbitration awards, regulatory and other legislative provisions
• High level of proficiency with Microsoft Office 365 suite, and litigation management software such as Case IQ
• Effective team collaboration abilities, with strong coordination, organization, problem-solving and excellent communication skills
• Exceptional attention to detail and the ability to produce accurate, proofread and polished work
• Demonstrated adaptability, initiative, and the ability to maintain confidentiality
• High degree of technological proficiency
• Ability to work with limited direction within established policies, procedures and processes
• Ability to work under pressure in a wide variety of assignments with minimal supervision
• Ability to manage multiple priorities while maintaining accuracy and attention to detail

Competitive Compensation and Benefits

The normal hiring range for this position is $68,760 - $74,827. BCPSEA offers a competitive benefits package, including extended health and dental with immediate coverage upon starting, and a $2,000 annual wellness allowance, as well as pension with the Municipal Pension Plan. In determining salary, BCPSEA considers many factors, including the candidate's competencies, skills and experience, as well as internal equity.

Hybrid Structure

BCPSEA offers a hybrid work schedule with the option for remote work for the majority of the work week. There will be times when in-person work is required.

Training

We offer staff regular training and support professional development opportunities. As part of our ongoing commitment to foster a safe and inclusive workplace, all staff will be provided with: Reconciliation; Diversity, Equity, and Inclusion; and Respect in the Workplace training as part of their onboarding with us.

Inclusivity

We are an inclusive and accessible employer. Reconciliation, Equity, Diversity, and Inclusion are embedded in our organizational goals. We encourage applications from all qualified individuals, including Indigenous, Black, people of colour, all genders, 2SLGBTQIA+, and persons with disabilities. Accommodations are available for interviews and in the workplace. If selected for an interview, we will provide you with information on how to request accommodations.

Who are we?

BC Public School Employers' Association provides trusted sectoral leadership in collective bargaining, labour relations, and human resources within BC's public education school sector. Through our services, support, advice, and professional learning offerings we work together with school districts, government, and our partners to ensure the success of the public education system.