Role Overview
The OSP Administrator supports BPA's proposal development process end-to-end, from opportunity identification through proposal tracking, partner coordination, and documentation support. This role requires strong organizational skills and close collaboration with Technical Leads, Discipline Leads, and the Proposal Writer/Coordinator.
Key Responsibilities
Opportunity Monitoring & Tracking
- Monitor RFP websites and procurement portals daily to identify new opportunities
- Manage RFP subscriptions, notifications, and keyword alerts
- Identify and circulate relevant opportunities, including SEEV summaries and plan takers lists
- Follow up with decision stakeholders to secure timely Go/No-Go decisions
- Maintain and update the Toronto OSP proposal tracker, including addenda updates
- Maintain and update various OSP information systems
Partner & Architect Coordination
- Maintain and amend the Architect contacts list
- Initiate and manage outreach when an opportunity requires partnering with an architect, working with internal stakeholders to identify the best-fit partner per opportunity
- Create and maintain the Client/Architect Requirements sheet for each proposal
Proposal Support
- Assist in preparing draft fee letters
- Support CV maintenance and updates
- Support project sheet updates
- Provide general administrative coordination and documentation support throughout the proposal lifecycle
Technical Proficiency:
- Advanced knowledge of Microsoft Office
- SharePoint
- AI usage
- Adobe
- Proposal/document automation software
Soft Skills:
- Exceptional attention to detail
- Strong time management
- Proofreading accuracy
- Effective cross-functional communication
- Ability to work independently
- Strong organization skills
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Proposal Coordinator in Toronto employer: BPA
En tant qu'employeur, notre entreprise se distingue par son engagement envers l'innovation et l'excellence opérationnelle, offrant un environnement de travail collaboratif où les idées novatrices sont valorisées. Nous favorisons le développement professionnel à travers des opportunités de formation continue et un soutien actif à la transformation numérique, tout en maintenant une culture d'entreprise axée sur la performance et l'efficacité. Située au cœur du Canada, notre équipe bénéficie d'un cadre dynamique qui encourage la créativité et l'engagement, faisant de nous un choix de premier plan pour les professionnels passionnés par le BIM et la technologie.
