At a Glance
- Tasks: Support proposal development from tracking to documentation in a collaborative environment.
- Company: Join BPA, a passionate team shaping sustainable buildings and infrastructure across Canada.
- Benefits: Flexible work hours, competitive salary, comprehensive insurance, and professional development opportunities.
- Other info: Enjoy a hybrid work policy and a culture focused on collaboration and well-being.
- Why this job: Make an impact on meaningful projects while growing your career with expert mentorship.
- Qualifications: 2-4 years in proposal coordination and strong organizational skills required.
The predicted salary is between 55000 - 75000 $ per year.
BPA is more than an engineering firm — it’s a passionate team shaping the buildings and infrastructure of tomorrow.
With offices across Canada, our expertise in sustainable design and technical innovation drives impactful projects from coast to coast.
Joining BPA means putting your talent to work on meaningful projects, collaborating with recognized experts, and growing in a flexible, people-focused and forward-thinking environment.
Role Overview
The OSP Proposal Coordinator supports BPA's proposal development process end-to-end, from proposal tracking, partner coordination, and documentation support.
This role requires strong organizational skills and close collaboration with Technical Leads, Discipline Leads, and the Proposal Writers.
Key Responsibilities
- Receive potential RFPs and follow up with decision stakeholders to secure timely Go/No-Go decisions
- Maintain and update the OSP proposal tracker, including addenda updates
- Maintain and update various OSP information systems
- Partner & Architect Coordination
- Initiate and manage outreach when an opportunity requires partnering with an architect, working with internal stakeholders to identify the best-fit partner per opportunity
- Create and maintain the Client/Architect Requirements sheet for each proposal
- Proposal Support
- Assist in preparing draft fee letters and follow up with Discipline
- Support CV maintenance and updates
- Support project description updates
- Provide general administrative coordination and documentation support throughout the proposal lifecycle
- Technical Proficiency
- Advanced knowledge of Microsoft Office
- Share Point
- AI usage
- Adobe
- Proposal/document automation software
- 2-4 years experience in proposal coordination, administration or a related role
- Experience Supporting RFP, RFQ or proposal submissions
- Soft Skills
- Exceptional attention to detail
- Strong time management
- Proofreading accuracy
- Effective cross-functional communication
- Ability to work independently
- Strong organization skills
- Build your career with us and enjoy…
- A culture built on collaboration, knowledge sharing, talent development, and the quality of our work.
- A 37.5-hour workweek with flexible scheduling and the possibility of finishing at noon on Fridays.
- A hybrid work policy that promotes balance between professional and personal life.
- Overtime hours that are recognized and compensated, either through time off in lieu or paid compensation.
- A competitive total compensation package, including a market-driven salary, a comprehensive group insurance plan, and an RRSP program with employer contributions.
- A structured training and professional development program supported by Universi T, our internal entity dedicated to the technical and personal growth of every employee.
- A structured Mentorship Program that connects early-career professionals with experienced mentors to kick-start your BPA career.
- Cutting-edge technology, including BIM and modern collaborative tools.
- The “Finding Balance” program, which promotes overall well-being, mental health, and sustainable productivity.
Salary range
$55,000 – $75,000 per year, with final compensation determined based on experience, qualifications, scope of the role and geographic location.
This posting is for an existing vacancy.
AI usage
BPA may use digital tools to support note-taking during interviews. These tools do not influence screening or hiring decisions.
Additional details regarding compensation and our overall rewards approach will be shared throughout the recruitment process.
We are committed to the principles of employment equity, diversity, inclusion, and accessibility across all our offices in Canada.
We encourage applications from women, visible minorities, Indigenous peoples, persons with disabilities, and members of the 2SLGBTQIA+ community.
Accommodations are available upon request for candidates taking part in any stage of the selection process.
#J-18808-Ljbffr
Proposal Specialist in Halifax employer: BPA
En tant qu'employeur, notre entreprise se distingue par son engagement envers l'innovation et l'excellence opérationnelle, offrant un environnement de travail collaboratif où les idées novatrices sont valorisées. Nous favorisons le développement professionnel à travers des opportunités de formation continue et un soutien actif à la transformation numérique, tout en maintenant une culture d'entreprise axée sur la performance et l'efficacité. Située au cœur du Canada, notre équipe bénéficie d'un cadre dynamique qui encourage la créativité et l'engagement, faisant de nous un choix de premier plan pour les professionnels passionnés par le BIM et la technologie.
