Corporate Secretary in Toronto

BJRC Recruiting | Greater Toronto Area (On-site)

Corporate Secretary

Our Client

Our client is a leading Canadian organization with a sophisticated corporate governance function and a strong institutional presence. The organization is seeking an experienced Corporate Secretary to support its Board of Trustees and senior leadership team.

Responsibilities

• Support the company’s corporate governance and secretariat functions
• Coordinate quarterly Board and committee meetings, including agendas, materials, minutes, and related documentation
• Prepare, maintain, and organize corporate records and governance documentation
• Liaise directly with Board members, senior executives, and internal stakeholders on governance matters
• Support compliance with applicable corporate governance requirements and internal policies
• Manage Board-related projects and governance initiatives independently
• Attend Board and committee meetings and provide hands‑on support before, during, and after meetings
• Maintain governance documentation and materials for a publicly traded company
• Travel within Canada as required

Qualifications

• Significant experience in corporate secretariat, corporate governance, or related clerking functions
• Experience supporting Boards of Directors or Boards of Trustees, ideally within a publicly traded company
• Legal background, including experience as a senior corporate law clerk, is an asset but not required
• Strong understanding of corporate governance practices and public-company requirements
• Experience preparing Board and committee materials, coordinating meetings, and maintaining corporate records
• Excellent organizational and time‑management skills with strong attention to detail
• Excellent written and verbal communication skills
• Comfortable interacting directly with senior executives and Board members
• Ability to work independently and manage multiple priorities with minimal supervision

The Ideal Candidate

• Prior experience in corporate secretariat, corporate governance, or a senior corporate law clerk role
• Strong professional judgment and ability to manage sensitive and confidential matters independently
• Polished and professional, with credibility when interacting with senior executives and Board members
• Highly organized, detail‑oriented, and comfortable managing multiple priorities
• Practical and hands‑on approach to corporate governance and secretariat responsibilities
• Collaborative and comfortable working across legal, executive, and corporate functions
• Interested in building a long‑term career in a sophisticated corporate governance environment
• Real estate industry experience is not required

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