Bill Administrator in Markham

Role:

Reporting to Billing Team Lead, Billing Administrator manages end-to-end billing, reconciles submissions, resolves discrepancies, ensures timely and error-free billing.

Duties and Responsibilities:

• Receive, manage and invoice billing submissions for assigned customers
• Create invoices manually as well as through CSV imports in ERP
• Receive, match and invoice all purchase orders received from assigned customers in ERP and customer portal
• Receive, review for errors, and bill out-of-scope charges for assigned customers
• Ad hoc invoice requests, email invoices to customers
• Weekly maintain and reconcile all billing submissions (pending purchase orders) and invoices for assigned customers
• Review hardware purchase orders with corresponding sales orders in ERP for accuracy and bill if goods have been shipped to the customer
• Follow up with PMs to fix discrepancies in billing submissions
• Ensure no duplication of records occur
• Ensure invoices are submitted to customers on time
• Ensure no billing submission is missed
• Support team members duties in their absence
• Answer billing queries received on the email
• Perform other related duties as assigned.

Requirements and skills:

• Completion of post-secondary diploma in Accounting or Finance preferred
• Minimum 1 year of progressive accounting work experience
• Excellent computer skills, accounting software applications
• Ability to handle large volume of invoices and prompt deadlines
• Advanced Microsoft Excel, Word and PowerPoint
• Excellent verbal and written English communication skills.
• Ability to follow processes/procedures
• Ability to generate periodic reports
• Ability to be discreet and ensure confidentiality is maintained.
• Excellent organizing abilities
• Attention to detail
• Team player with strong interpersonal skills
• Willingness to learn, a self-starter attitude, driven, positive, results oriented.