At a Glance
- Tasks: Support an executive with calendar management, travel coordination, and confidential financial administration.
- Company: Join a dynamic team at a leading organization focused on connecting talent with opportunity.
- Benefits: Competitive salary, stock options, and 4 weeks vacation to recharge.
- Other info: Diverse teams welcome; we value unique perspectives and experiences.
- Why this job: Be the backbone of executive operations while gaining invaluable experience in a fast-paced environment.
- Qualifications: 5+ years supporting executives, strong communication skills, and attention to detail.
The predicted salary is between 90000 - 100000 $ per year.
About the Opportunity
This position will provide comprehensive support across the executive’s professional and personal responsibilities. The role will require a high degree of discretion, sound judgment and attention to detail, along with the ability to work independently and anticipate needs. The ideal candidate will be a strong writer and communicator who can assist with public‑company related communications, including news releases and website content, while also being comfortable handling highly confidential personal financial information and coordinating with external advisors.
About the Position
- Manage a complex executive calendar, including meetings, appointments, commitments and changing priorities.
- Coordinate domestic and international travel, including itineraries, accommodations and related logistics.
- Provide administrative support related to the executive’s public‑company responsibilities, including coordination of corporate information and communications.
- Assist with drafting, editing and coordinating news releases, announcements and other corporate communications.
- Support website content by coordinating information and updates with external web and communications providers.
- Prepare correspondence, documents, presentations and other materials as required.
- Maintain organized records and ensure important information, deadlines and commitments are tracked.
- Provide confidential administrative support related to the executive’s personal finances, including monitoring bills, coordinating payments and transfers, and maintaining awareness of various accounts and financial institutions.
- Liaise with banks, brokerage firms, accountants and other professional advisors as required.
- Collect and organize financial statements and documentation and assist with year‑end requirements for the executive and their external accountants.
- Maintain an organized system for tracking personal financial obligations, accounts and important deadlines.
- Provide administrative coordination and support related to private business operations.
- Coordinate personal appointments, commitments and other matters as required.
- Handle highly sensitive personal and corporate information with absolute discretion.
- Take ownership of ad hoc projects and administrative priorities as they arise.
The Requirements
- 5+ years of experience supporting a senior executive as an Executive Assistant, Personal Assistant or similar role.
- Excellent written and verbal communication skills, with the ability to draft polished, professional communications.
- Strong organizational skills and exceptional attention to detail.
- Demonstrated ability to manage confidential and highly sensitive information.
- Experience handling personal financial administration, banking, investments or working with accountants would be a strong asset.
- Comfortable liaising with external professionals including accountants, financial institutions, brokers and service providers.
- Strong Microsoft Office skills and the ability to learn new systems quickly.
- Exceptional judgment, discretion and professionalism.
- Highly proactive, resourceful and capable of working independently.
- Comfortable managing a varied workload spanning both corporate and personal responsibilities.
- Experience supporting a public company, investor relations, corporate communications or publicly traded environment would be an asset.
Compensation
$90,000–$100,000+, depending on experience
4 weeks vacation
Stock participation options
Executive Assistant/Personal Assistant in Vancouver employer: Aplin
Aplin is an exceptional employer that fosters a dynamic work culture where innovation and collaboration thrive. With a focus on employee growth, we offer comprehensive training and development opportunities, ensuring our team members are equipped to excel in their roles. Located in vibrant cities like Vancouver, our office provides a stimulating environment that encourages meaningful contributions to strategic decision-making at the highest levels.
