Assistant Manager, Middle Office in Toronto

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Job Description

Key Responsibilities

• Execute trade capture activities accurately and in a timely manner across fixed income, FX, money market, and futures products.
• Support automated trade processing on a high-volume OTC bond desk.
• Ensure timely and accurate settlement of trades, including booking, instruction, and coordination of securities and cash movements.
• Liaise daily with portfolio managers, counterparties, prime brokers, custodians, administrators, and internal teams to resolve trade capture and settlement issues.
• Investigate and follow up on trade discrepancies, failed trades, and unmatched instructions, ensuring prompt resolution.
• Monitor same-day and high-value trades with heightened focus on accuracy and prioritization.
• Perform day-start and day-end reconciliations and support month-end close processes.
• Provide daily and forward-looking cash projections to portfolio managers and traders.
• Assist with daily risk reporting, end-of-day reporting, and performance attribution.
• Maintain strong understanding of fund portfolios, allocations, and trading strategies.

Front Office & Stakeholder Support

• Act as the primary point of contact for Front Office for all trading and settlement-related queries.
• Provide trade support and operational guidance to global trading desks.
• Share open orders, corporate action updates, and portfolio insights with stakeholders.
• Maintain strong relationships with portfolio managers, traders, brokers, and custodians.

Control, Risk & Reporting

• Ensure adherence to financial controls, policies, and procedures; proactively identify process improvement opportunities.
• Independently validate transactions to protect investor interests and challenge deviations where required.
• Track and analyze failed trades and error trends across counterparties and custodians.
• Prepare Front Office statistics, broker metrics, and participate in broker and service review meetings.
• Support monthly and quarterly client reporting with high accuracy.
• Additionally any other Adhoc request that may be required by Client or Apex management.

Skills & Qualifications

• Bachelor’s degree in Finance, Economics, or related field; advanced degree or CFA preferred.
• 4+ years of experience in middle office / operations or trade support within a financial institution.
• Strong understanding of equity, fixed income and derivative products, trade lifecycle, and risk management principles.
• Excellent leadership, communication, and stakeholder management skills.
• This role requires a regular start time of 7:30 a.m. to support business and operational requirements. Candidates must be available to work this schedule on an ongoing basis.
• We pride ourselves in our commitment to fostering a connected and inclusive culture, all our opportunities at Apex have four (4) days in office requirement.
• Salary ranges from CAD $100,000.00 – CAD $120,000.00 plus additional discretionary yearly bonus based on corporate and individual's performance. Compensation within this range is dependent on individual's skills, experience and qualifications.