Run AMI Labs' Montreal office while supporting a co-founder through calendar management, travel coordination, and practical operations. Build reliable systems from the ground up.
As Office Manager and Executive Assistant, you will manage competing requests, coordinate meetings across time zones, and organize external engagements. You will also establish office operations, support visitors and events, and coordinate with AMI Labs colleagues globally. This broad role suits someone organized, resourceful, discreet, and comfortable creating processes where none exist. Your work will help make Montreal a dependable home base for the team.
Key Responsibilities:
- Manage the co-founder's calendar and prioritize competing requests
- Coordinate travel, itineraries, expenses, and meeting logistics
- Run office operations, supplies, vendors, and building relationships
- Welcome candidates, visitors, guests, and new hires thoughtfully
- Build processes supporting meetings, events, onboarding, and workplace programs
Requirements:
- Experience in office management or executive support
- Strong organization and reliable follow-through
- Ability to adapt when plans and priorities change
- Clear communication, sound judgment, and discretion
- Confidence using calendar, document, and communication tools
Bring practical ownership, operational reliability, and executive support expertise to AMI Labs' growing Montreal office.
Montreal Office Manager Executive Assistant in Montréal employer: AMI
At AMI, we pride ourselves on being an exceptional employer that fosters innovation and collaboration in the rapidly evolving field of AI. Our Montreal office offers a vibrant work culture where creativity thrives, and employees are encouraged to grow through hands-on experience and mentorship from leading experts. With a commitment to cutting-edge research and a focus on meaningful projects, we provide unique opportunities for interns to contribute to groundbreaking advancements while enjoying a supportive and dynamic environment.
