At a Glance
- Tasks: Coordinate projects, manage documentation, and ensure smooth execution from start to finish.
- Company: AMBICO, a family-owned leader in high-performance door manufacturing since 1955.
- Benefits: Competitive salary, health benefits, paid time off, and a supportive work culture.
- Other info: Diverse and inclusive workplace with opportunities for career growth.
- Why this job: Join a team that values innovation, integrity, and craftsmanship while shaping the future of manufacturing.
- Qualifications: College diploma in Office Administration and 3 years of administrative support experience.
The predicted salary is between 55000 - 70000 $ per year.
AMBICO is a family-owned business with a proud legacy of excellence dating back to 1955.
As a world-class manufacturer of high-performance and decorative doors, frames, and windows, our mission is to deliver innovative solutions that meet the evolving needs of our clients while maintaining a commitment to quality, precision, and design.
Together, we are shaping the future of door hardware manufacturing with innovation, integrity, and craftsmanship.
At AMBICO, we value potential as much as experience.
AMBICO is committed to diversity and equity in our workplace.
We welcome applications from individuals of all backgrounds, including but not limited to Women, Aboriginal persons, Persons with disabilities, Ethnic minorities, Persons of minority sexual orientation or gender identity, Visible minorities, and others who may contribute to the diversification of our workforce and share our values.
We provide accommodation to ensure a fair and inclusive recruitment process for all candidates.
If you are invited to continue the selection process, please notify us at hr@ambico. com if you require any adaptive measures to support your participation.
About the role
Under the supervision of the Director, Customer Relationship Management, the Project Coordinator supports the Project Management team by executing key administrative, coordination, and process driven activities that enable projects to move efficiently from order through closeout.
This role acts as a central organizer and execution support, reducing friction, preventing delays, and ensuring information is complete, accurate, and timely across departments.
- What you’ll do
- Coordinate and maintain project documentation, job files, and required project records to support accurate and timely execution.
- Manage customer samples, approvals, and related tracking, ensuring follow‑ups and documentation are completed accurately.
- Update and maintain project status, milestones, and notes in workflow and CRM systems, ensuring data accuracy and consistency across platforms.
- Coordinate and maintain quality control related to stain approvals, as required.
- Coordinate requirements related to the product warranties and quality issues, including partnering with internal stakeholders.
- Identify missing, incomplete, or conflicting information and elevate issues appropriately to prevent delays or rework.
- Support administrative and coordination tasks related to auxiliary orders, replacements, coordinating letter from engineering, customer surveys and special project needs.
- Follow established SOPs and contribute to improved process discipline by identifying gaps, duplication, or recurring workflow issues.
- Support clear, professional customer communication by preparing draft correspondence and ensuring alignment with internal commitments.
- Coordinate requirements to remain compliant with the Lacey Act, FSC or other requirements related to the project.
- Act as backup to reception and CRM administrative functions to cover absences.
- Build technical, system, and process knowledge of products and project lifecycles in preparation for progression into a Project Manager role.
- Work collaboratively and safely with colleagues in cross-functional roles and departments for related projects.
- Other related duties, as assigned.
Qualifications
- Education: College diploma in Office Administration or other equivalent training
- AND
At least 3 years experience in an administrative support role.
Skills & Attributes Required
- Excellent verbal and written communication skills
- Excellent organizational and time management skills with flexibility to respond to changing priorities
- Result oriented with strong focus on being accountable
- Proficient on computer software applications (Word, Excel)
- Good ability to use initiative and problem solve
- Ability to work independently as well as in a team
- Work Conditions
- Extensivecomputeruse and may involvelong periodsof sitting.
- Extensive mental effort to analyze information and prepare responses.
- This position is normally in-office.
Why Join AMBICO?
- Competitive salary of $55,000 - $70,000
- Comprehensive health, dental, and vision coverage
- Paid time off and a supportive work environment
- Work with a team that values family, tradition, and excellence
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Project Coordinator employer: Ambico Limited
AMBICO is an exceptional employer that values its employees and fosters a supportive work environment rooted in family tradition and excellence. With competitive hourly rates, comprehensive health benefits, and performance-based incentives, we prioritize the well-being and growth of our team members. Join us in a collaborative atmosphere where your contributions are recognized, and you can thrive in your career while being part of a diverse and inclusive workforce.
