At a Glance
- Tasks: Support legal professionals by managing calendars, preparing documents, and ensuring smooth operations.
- Company: Respected Canadian labour and employment law firm with a focus on teamwork.
- Benefits: Competitive salary, hybrid work, health benefits, and professional development opportunities.
- Other info: Great opportunities for career growth in a collaborative environment.
- Why this job: Join a dynamic team and make a real impact in the legal field.
- Qualifications: Experience in administrative support, strong communication skills, and attention to detail.
The predicted salary is between 50000 - 70000 $ per year.
Location: Ottawa, ON (Hybrid)
Salary: $50,000 to $70,000 annually, based on experience
About the Opportunity
Join a respected Canadian labour and employment law firm that partners with organizations across the public, private, and not-for-profit sectors to help build stronger workplaces. In this permanent opportunity, you'll play a central role in supporting a team of legal professionals, ensuring exceptional client service while contributing to the smooth delivery of legal operations. This is an ideal opportunity for someone who enjoys staying organized, thrives in a fast-paced environment, and takes pride in producing accurate, high-quality work. You'll collaborate closely with experienced legal professionals in a workplace that values teamwork, professionalism, and continuous learning.
Whats In It for You
- Competitive salary based on experience
- Hybrid work environment that supports flexibility and work-life balance
- Employer-paid group health benefits and RRSP matching program
- Generous vacation, sick leave, and annual wellness allowance
- Professional development reimbursement and opportunities to expand your legal support expertise
- A collaborative team culture that values quality, client service, and career growth
Your Responsibilities
- You'll manage multiple lawyers' calendars, coordinating meetings, hearings, travel, and important deadlines
- You'll prepare, proofread, and distribute legal correspondence and documents with a high degree of accuracy
- You'll serve as a key point of contact for lawyers, clients, and external stakeholders, delivering professional and responsive service
- You'll open, maintain, and close client files, complete conflict searches, and keep electronic records organized and up to date
- You'll support case preparation by assembling hearing materials, coordinating couriers, and managing incoming documentation
- You'll assist with administrative processes including time entry, continuing professional development tracking, cheque requisitions, and trust deposit instructions
Skills and Qualifications
- Previous experience in an administrative support role, preferably within a professional services or legal environment
- Excellent written and verbal communication skills in English
- Strong attention to detail and a commitment to producing accurate work
- Proven ability to manage competing priorities and meet tight deadlines in a fast-paced environment
- Excellent client service and relationship-building skills
- Proficiency with Microsoft Office and Adobe Acrobat Pro
- Strong organizational skills with the ability to work independently and collaboratively
Note from the Hiring Manager
We're looking for someone who enjoys keeping things organized, takes pride in delivering exceptional service, and is eager to become a trusted partner to our legal team. If you're proactive, detail-oriented, and enjoy supporting others, you'll find plenty of opportunities to grow here.
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