Human Resources Coordinator in Ottawa

Overview

Our client in the non-profit space is hiring for a Human Resources Coordinator to join their team on a permanent, fully remote basis in Toronto. The HR Coordinator will report to the Director, Human Resources and Payroll, and plays a vital role in the implementation and administration of HR programs, processes, and systems, with a focus on compliance, employee support, and organizational development. The successful candidate will support a wide range of HR functions including full-cycle recruitment, employee relations, training and development, medical leave coordination, and workplace accommodations.

Compensation

Altis Recruitment provided pay range: This range is provided by Altis Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range: CA$56,000.00/yr - CA$74,000.00/yr

Responsibilities

• Respond to daily HR inquiries and provide guidance in accordance with policies and procedures.
• Maintain and update employee records in the Elevate HRMS system.
• Assist with employee lifecycle documentation: onboarding, performance reviews, changes, terminations, and leaves.
• Support payroll by tracking and submitting employee data forms.
• Manage SharePoint content and HR announcements.
• Coordinate tax-related documents such as CRD (T1223), T2200, and Requests to Reduce Taxes at Source.
• Lead full-cycle recruitment using the Elevate Applicant Tracking System (ATS).
• Coordinate screening, interviews, reference checks, offers, and onboarding documentation.
• Oversee the Canada Summer Jobs (CSJ) Program and Internship placements, liaising with Service Canada and educational institutions.
• Support onboarding and orientation sessions in collaboration with hiring units.
• Administer medical leave and return-to-work processes in partnership with third-party providers.
• Track and report on employee absences due to illness/injury.
• Coordinate workplace accommodations, including needs assessments and equipment purchases.
• Support various HR-related projects as assigned.
• Provide backup support to payroll and benefits teams as needed.

Qualifications

• Post-secondary education in Human Resources or related field.
• CHRP/CHRL designation (or in progress) is an asset.
• 3–5 years of experience in HR coordination and administration.
• Hands-on experience with HRIS/HRMS platforms (Elevate HR preferred).
• Previous experience with the Canada Summer Jobs (CSJ) Program and government-funded internships is an asset.
• Strong knowledge of Canadian employment legislation (ESA, OHSA, AODA, Human Rights Code).
• Excellent communication, interpersonal, and problem-solving skills.
• Proficiency in Microsoft Office 365, SharePoint, Dynamics, Teams, Zoom, and Excel (advanced level).
• High attention to detail, record-keeping accuracy, and ability to manage multiple priorities.
• Demonstrated discretion when handling confidential information.
• Ability to work independently and collaboratively in a fast-paced, virtual team environment.
• Bilingualism (English and French or other languages) is considered a strong asset.
• Familiarity with or appreciation for inclusive, community-based organizational values.

What's Offered

• Permanent, full-time, 100% remote position
• Comprehensive health and dental benefits
• Generous paid time off
• Ongoing training and professional development opportunities

Senior Leadership / Employment Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Human Resources
• Industries: Non-profit Organizations

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