IT Project Coordinator in Calgary

IT Project Coordinator Position Summary

We are seeking an experienced IT Project Coordinator to manage and coordinate multiple small-scale IT projects of varying scope and complexity.

The successful candidate will oversee assigned projects from initiation through closure, ensuring delivery within approved scope, timelines, and budgets.

This role involves maintaining project documentation, coordinating resources and stakeholders, monitoring project financials, and ensuring compliance with established project management methodologies and governance requirements.

The ideal candidate is highly organized, proactive, and results-oriented, with the ability to manage multiple projects independently while maintaining effective communication with technical teams, business stakeholders, and project sponsors.

Key Responsibilities

• Independently manage the planning, coordination, execution, monitoring, and closure of assigned IT projects.
• Ensure adherence to project management methodologies, governance processes, reporting standards, and organizational policies.
• Develop and maintain project documentation, including project charters, plans, schedules, status reports, and closure documents.
• Coordinate project resources, technical teams, vendors, and business stakeholders to support timely project delivery.
• Prepare regular project status reports covering progress, financials, risks, issues, and upcoming milestones.
• Monitor project budgets, track expenditures, prepare forecasts, and reconcile project financials.
• Facilitate project meetings, document key decisions, and track action items through completion.
• Coordinate governance submissions, project change requests, and required approvals.
• Maintain clear and consistent communication with project sponsors, stakeholders, and project teams.
• Ensure project documentation is accurate, up to date, and stored in the designated project repository.
• Lead project closure activities, including deliverable verification, financial reconciliation, lessons learned, and formal closure documentation.
• Identify potential risks, issues, and dependencies, escalating concerns and recommending appropriate solutions when necessary.

Qualifications and Experience

• Diploma or bachelor's degree in Business Administration, Information Technology, Project Management, or a related field.
• Minimum of 3 years of experience in IT project coordination or project management, including responsibility for delivering small-scale projects.
• CAPM or PMP certification is considered an asset.
• Demonstrated ability to independently manage multiple projects concurrently.
• Good understanding of project management methodologies, governance requirements, and the full project lifecycle.
• Experience preparing project charters, schedules, status reports, financial updates, and closure documentation.
• Strong financial management skills, including budget tracking, forecasting, expenditure monitoring, and reconciliation.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Power Point, as well as collaboration tools such as Microsoft Teams and Share Point.
• Strong organizational, prioritization, analytical, and problem-solving skills.
• Excellent written and verbal communication skills, with the ability to coordinate effectively across technical and business teams.
• Ability to work independently, take ownership of assigned projects, and manage competing priorities.
• Collaborative, service-oriented, and capable of building productive relationships with stakeholders at all levels.
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