Payroll Manager

Allied is a leading owner-operator of distinctive urban workspace in Canada’s major cities. Our work is grounded in a clear purpose: to provide knowledge-based organizations with distinctive urban environments that support creativity, connectivity and human wellness. Our vision is more expansive. We seek to make a continuous contribution to cities and culture that elevates and inspires the humanity in all of us.

Purpose

Manage the full payroll process for all of Allied's employees across Canada. As a Senior Payroll Specialist, you will process, review, audit, and reconcile bi-weekly payroll for more than 300 employees across Alberta, British Columbia, Ontario, and Quebec using ADP Workforce Now (“WFN”), ensuring accuracy, confidentiality, and compliance with applicable federal and provincial legislation. Reporting to the Director, People, you provide guidance on payroll legislation, taxation, benefits administration, retirement savings plans, and payroll best practices.

Responsibilities

• Process, review, audit, and reconcile bi-weekly payroll for employees across Alberta, British Columbia, Ontario, and Quebec using ADP Workforce Now (WFN), ensuring accuracy, confidentiality, and compliance with federal and provincial legislation.
• Ensure payroll, benefits, retirement plan, taxable benefits, and accounting transactions are processed accurately and within established deadlines.
• Manage all payroll-related government remittances and filings, including source deductions, EHT, CNESST, WSIB, WorkSafeBC, and other provincial payroll obligations.
• Prepare, reconcile, and submit monthly, quarterly, and annual payroll reporting requirements, ensuring compliance with applicable regulatory requirements.
• Lead year-end payroll activities, including preparation, balancing, and distribution of T4s, Relevé 1s, T4As, and other statutory reporting documents.
• Serve as the organization's payroll subject matter expert, providing guidance on payroll legislation, taxation, retirement savings plan, benefits administration, and payroll best practices.
• Conduct payroll audits and reconciliations to ensure data integrity, identify discrepancies, and implement corrective actions as required.
• Administer and reconcile employee taxable benefits, earnings, deductions, garnishments, pension contributions, and group benefit programs.
• Manage monthly and quarterly workers' compensation reporting, reconciliations, and accounting entries for all applicable jurisdictions.
• Prepare, review, and reconcile payroll journal entries, ensuring accuracy, compliance, and alignment between payroll and ADP WFN general ledger accounts.
• Partner with Human Resources, Finance, Benefits providers, and external payroll vendors to support employee lifecycle transactions, system updates, and compliance initiatives.
• Lead payroll system enhancements, testing, and configuration changes within ADP Workforce Now and related systems.
• Analyze payroll processes and recommend improvements to increase efficiency, strengthen controls, enhance compliance, and improve the employee experience.
• Develop, maintain, and update payroll procedures, controls, and policy documentation to ensure consistency and operational excellence.
• Generate, analyze, and distribute regular and ad hoc payroll, workforce, and compliance reports to support business decision-making.
• Support internal and external audits by preparing documentation, reconciliations, and responding to audit inquiries.
• Act as an ambassador of Allied's culture and values, fostering a positive employee experience and maintaining the highest standards of professionalism, confidentiality, and integrity.
• This is an individual contributor role with no direct reports.
• Serve as the primary subject matter expert for all group benefits and retirement savings programs, providing guidance to employees, leaders, and internal stakeholders on plan provisions, eligibility, enrollments, and regulatory requirements.
• Administer and maintain employee group benefit and retirement programs ensuring accurate and timely enrollment, changes, and terminations.
• Reconcile monthly benefits and retirement plan invoices, investigate discrepancies, and ensure accurate accounting, payroll taxable benefits, and remittances.
• Process and audit bi-weekly RRSP and other retirement savings contribution files, ensuring accuracy, timeliness, and compliance with plan requirements.
• Support annual benefits and retirement plan activities, including plan renewals, audits, employee communications, regulatory reporting, and vendor governance.
• Identify opportunities to improve benefits and retirement administration processes, controls, reporting, and employee experience through continuous improvement initiatives.

Qualifications

• Minimum 5-10 years of progressive payroll experience, including end-to-end processing of multi-provincial payrolls across Canada.
• Certified Payroll Manager (CPM) designation through the National Payroll Institute, or actively pursuing certification.
• Extensive knowledge of Canadian payroll legislation, employment standards, taxation, statutory remittances, and year-end reporting requirements, including Quebec payroll regulations.
• Strong experience administering employee benefits, retirement savings plans (RRSP/DPSP), taxable benefits, garnishments, and leave programs.
• Advanced knowledge of payroll systems, preferably ADP Workforce Now (WFN), including payroll processing, reporting, and system configuration.
• Experience preparing and reconciling payroll-related journal entries, general ledger accounts, government remittances, and payroll account reconciliations.
• Proven ability to manage year-end payroll activities, including T4s, Relevé 1s, T4As, and government reporting requirements.
• Strong analytical and problem-solving skills with the ability to identify discrepancies, conduct audits, and implement process improvements.
• Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive employee and organizational information.
• Excellent organizational skills with the ability to manage multiple deadlines and priorities in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Intermediate proficiency in Microsoft Excel, including data analysis, reconciliation, reporting, and audit functions.

Would be an asset:

• Bilingual (French and English).
• Prior experience in real estate, property management, or a multi-location corporate environment is an asset.

$90,000 - $110,000 a year. Allied determines individual compensation by work location and other factors, including relevant experience, education and internal equity.

We encourage all qualified candidates to apply. This role is a current vacancy on the Allied team.

We value human connection and experience. While Allied uses technology, including AI-enabled tools, to support administrative efficiency, all screening, assessment and hiring decisions are made by people. We are committed to hiring the most qualified candidates with a dedication towards supporting diversity, equity and inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation, disability and socioeconomic background.

Diverse perspectives strengthen our organization and help us deliver better outcomes for our tenants, partners and communities. All qualified candidates are encouraged to apply. We strive to provide an accessible recruitment experience and welcome reasonable accommodation requests at any stage of the recruitment process.