We are hiring a Project Coordinator in Windsor , ON
AES ( Agency Employment Services ) is a Canadian employer of record, PEO partner, and licensed Ontario staffing agency with 20+ years of HR, payroll and legal compliance expertise. With a responsive HR support team based across southwestern Ontario and the Greater Toronto Area, we provide local and international clients with outsourced fractional HR services, back-office support, and customized workforce solutions to help simplify the complex employer landscape.
We specialize in recruiting and onboarding, employment contracts, payroll, HR, benefits administration, and employment standards compliance. Whether acting as an Employer of Record, or supporting clients with staff, payroll or fractional HR back-office coverage for their Canadian operations, AES delivers practical expertise and tailored solutions to meet clients' complex workforce needs.
ABOUT THE POSITION
The Project Coordinator plays a vital role in supporting the production team and ensuring the smooth and efficient execution of our projects. This individual will maintain production schedules, support project managers with project allocations and resources, manage inventory levels, maintain reports and charts to assist the project management team in decision‐making, manage and maintain the division's documents, and facilitate communication between various departments to meet production goals
JOB DESCRIPTION
- Provide administrative support to the assigned Project Manager for all project‐related activities.
- Review project files and work order binders to ensure all required documentation is complete and properly organized.
- Assist with preparing documentation for project start‐up and closeout.
- Collect, organize, and file field documentation, including daily reports, safety forms, and packing slips.
- Prepare and distribute weekly production reports using accurate, up‐to‐date site information.
- Order materials and equipment required for active and upcoming projects.
- Issue, track, and maintain purchase orders for vendors and suppliers.
- Arrange hotel accommodations and coordinate travel logistics for field staff as required.
- Maintain accurate project records, including contracts, submittals, and safety documentation.
- Communicate with vendors, subcontractors, and internal departments to coordinate project requirements.
- Assist with scheduling equipment deliveries, inspections, and crew requirements.
- Track and confirm material deliveries and equipment rentals to ensure timely availability.
- Support job site mobilization and demobilization activities.
- Maintain accurate job costing information and update project management systems as required.
- Provide general administrative and coordination support to help ensure projects meet deadlines and milestones.
REQUIREMENTS / CERTIFICATIONS
- Basic knowledge of roofing materials, equipment, and installation processes.
- Proven experience in project coordination, including resource allocation, procurement, logistics, and scheduling.
- Knowledge of applicable safety regulations and compliance requirements for roofing operations, including Ontario Occupational Health and Safety Act (OHSA) standards and industry‐specific safety protocols.
- Strong organizational skills with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
- Excellent time management skills and the ability to adapt to changing project priorities.
- Strong verbal and written communication skills, with the ability to collaborate effectively with production and sales teams, communicate project requirements and updates, and interact professionally with clients and colleagues.
- Strong problem‐solving and analytical skills, including the ability to identify issues, determine root causes, and implement practical solutions to keep projects on track.
- Customer‐focused approach with a commitment to delivering exceptional service, maintaining open communication, and addressing customer concerns promptly and professionally.
- Ability to work effectively as part of a team and collaborate with diverse stakeholders, including project managers, field crews, suppliers, and subcontractors.
WORKING CONDITIONS
- Full‐Time (Office)
COMPENSATION AND BENEFITS
- $25 - $28/hr.
SCHEDULE
- Monday to Friday, 8:00 a.m. - 4:00 p.m.
ACCOMODATIONS
Agency Employment Services 2019 Ltd. recognizes the value of a diverse team. We believe that different perspectives, backgrounds, and experiences make us stronger as an organization. We are committed to creating and maintaining an inclusive and accessible environment. Please let us know if you require accommodation during the recruitment process.
Please note that the job description and job functions are only a summary of typical functions of the job, this is not a full complete list of all possible responsibilities, tasks and/or duties. This may change based on the priority of the business.
