Administrative Assistant OHS in Laval

We are seeking an experienced administrative assistant to support the operations of our Occupational Health and Safety (OHS) Claims Management Department in a dynamic, high-volume environment.

Reporting to the Senior Director of OHS Claims Management, the successful candidate will play a key role in supporting operations, managing documentation, and tracking cases, particularly in the context of occupational health and safety (OHS) and, depending on the mandate, within a legal and administrative framework.

The successful candidate will also perform various administrative tasks related to greeting visitors and receiving deliveries, as well as updating tools, systems, and contact lists.

• Role and responsibilities
• P repare and submit appeals to the various authorities (Administrative Review Directorate, Administrative Labour Tribunal, Medical Evaluation Bureau) ;
• Submit requests for copies of files to the CNESST and follow up on them until they are received;
• Draft, review, and format various documents (letters, notices, correspondence, reports, tables, and forms) in accordance with the style guide;
• Rigorously track deadlines (CNESST deadlines, reminders, and requests for information);
• Maintain a structured filing system that complies with legal and organizational requirements;
• Provide administrative support to the litigation department by handling various correspondence from the Tribunal;
• Contribute to the continuous improvement of administrative practices;
• Rigorously maintain the client contact list in Outlook and internal databases;
• Receive, distribute, and scan mail as needed;
• Greet visitors.

Requirements

• Hold a Diploma of Vocational Studies (DVS), Diploma of College Studies (DCS,) or other relevant training related to the position;
• Have at least 5 years of experience in a similar position;
• Have excellent command of French, both spoken and written;
• Be proficient in Microsoft 365, particularly Word, Excel, Outlook, and Power Point, including the layout and formatting of professional documents;
• Experience in the field of occupational health and safety (OHS) or in the legal field (a significant asset);
• Knowledge of the AIAOD (Act respecting industrial accidents and occupational diseases) and the mechanisms related to the CNESST (a significant asset);
• Knowledge of the Sigma-RH system (an asset);
• Bilingual in French and English (an asset).
• Desired skills
• High level of precision and attention to detail in performing tasks;
• Excellent organizational skills and ability to manage priorities;
• Good stress management and ability to work in a deadline-driven environment;
• Professional demeanor: professional attitude, appearance, and conduct;
• Team spirit and ability to collaborate with various stakeholders.

Benefits ACT

• Annual salary ranging from $60,000 to $75,000, depending on the selected candidate’s profile;
• Competitive and progressive compensation;
• 4 weeks of vacation per year;
• Personal time off;
• Computer equipment provided;
• Ongoing training upon request;

• Employee benefits

• Competitive group insurance plan;
• Competitive group RRSP plan with an employer contribution of up to 5%;
• T elemedicine available at all times;
• Employee and Family Assistance Program (EFAP);
• Social activities program;
• Indoor parking paid for by the firm;
• Biotonix Santé app.
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